New

Office Associate, Senior - School of Computing

University of Wyoming
$38,700 - $45,408
vision insurance, paid time off, paid holidays, sick time, retirement plan
United States, Wyoming, Laramie
Aug 19, 2025
Office Associate, Senior - School of Computing Join Our Campus Community! Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! Why Choose Us? At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include: Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan. Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs. Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. At the University of Wyoming, we're committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's Benefits Summary. JOB TITLE: Office Associate, Senior JOB PURPOSE: Perform complex office and administrative/management support tasks with discretionary authority; independently make decisions which substantially impact operations within the school. Serve as the school's front line customer service contact, helping students, faculty, staff, research associates, adjunct, donors, and varied constituents. Administratively supervise comprehensive office operations for undergraduate programs and graduate students in master's and doctoral programs. ESSENTIAL DUTIES AND RESPONSIBILITIES: Provide administrative support for the undergraduate programs of the school. Work with the Program Director and oversee all administrative aspects of the undergraduate programs in the school including, but not limited to, schedule courses, assign rooms and upload them into Banner, prepare and edit information for course evaluations, develop needed administrative tools to further streamline school program processes, update and track student performance metrics as designated by Director. Work closely with the Academic Director. Provide administrative support for the graduate programs of the school. With guidance from the graduate coordinator, oversee all administrative aspects of the graduate programs in the school including, but not limited to, process applications, track the progress of all students, interact with the Registrar to solve problems, maintain all school student records, schedule graduate courses, assign rooms and upload them into Banner, prepare and edit information for course evaluations, maintain a complex database of all graduate student records, and develop needed administrative tools to further streamline school graduate program processes. Work closely with Academic Director. Oversee the school's main office operations, including, but not limited to, provide exemplary customer service in front office to all visitors including students, staff, faculty, and guests. Order office supplies and other office functions as required. Assist with website maintenance. Hire, train, and supervise student workers. Provide administrative support for the school's leadership. Anticipate and meet the needs of the Director, Academic Director, faculty, and staff including, but not limited to, prepare and process administrative documents, schedule and organize meetings and events, prepare minutes from faculty and advisory board meetings. Prepare complex budgetary reports, including, but not limited to, purchase orders, expense reports, travel reimbursement, and IDT's. Provide administrative support to the annual reappointment, tenure, and promotion process and the annual faculty review process. SUPPLEMENTAL FUNCTIONS: Assist with school's budget planning process including research and provide/prepare financial reports. Assist with revision of forms and office procedures. Assist with special projects as needed, including, but not limited to, event planning, email list management, School of Computing handbook maintenance, and data management. COMPETENCIES: Analysis/Problem Identification Attention to detail Consistency Individual Leadership Initiative Quality Orientation Work Prioritization & Management MINIMUM QUALIFICATIONS: Associate's degree and 1 year progressively responsible work-related experience or equivalent combination of education & experience. Required licensure, certification, registration or other requirements: None DESIRED QUALIFICATIONS: Excellent written, oral, and verbal communication skills Extraordinary attention to detail, strong organizational skills, and ability to manage multiple competing priorities with minimal oversight A Commitment to high personal performance and teamwork Knowledge of Microsoft Office suite, including Word, Excel, PowerPoint, Outlook, and Teams Knowledge of Banner, HCM, WyoCloud Knowledge of Sharepoint REQUIRED APPLICATION MATERIALS: Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application: Cover letter Resume or C.V. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position). This position will remain open until filled. Complete applications received by 09/01/2025 will receive full consideration. WORK LOCATION: On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus. WORK AUTHORIZATION REQUIREMENTS: The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position. HIRING STATEMENT/EEO: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email jobapps@uwyo.edu. ABOUT LARAMIE: The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn move about Laramie, by visiting the About Laramie website. Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado's Front Range and the metropolitan Denver area. Laramie's beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/ Job Identification: 252474 Apply Before: Job Schedule: Full Time Locations: 16 & Gibbon, Laramie, WY, 82071, US Posted Salary Range: $38,700 - $45,408 Schedule (Hours Per Week): 40 Travel: Yes, 5% To apply, visit https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/252474/?lastSelectedFacet=TITLES&selectedTitlesFacet=Part-Time+Worker%253BFaculty%252FAcademic%253BClassified+Staff%253BAdministrative%252FExecutive Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-492f7a2beca97448a2b173b8889c5cf9