Business Manager, Sr., Department of Immunobiology

Assist with overseeing the financial management and administrative duties for the Department of Immunobiology within the College of Medicine Tucson. Report directly to the Department Head, assisting with requests and/or issues as needed. This individual will work closely mentoring the Accountant, Sr., and work side by side with Department Administrator.

Outstanding UA benefits include health, dental, and vision
insurance plans; life insurance and disability programs; paid
vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for
the employee and qualified family members; retirement plans;
access to UA recreation and cultural activities; and more!

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• Work closely with Department Administrator by managing financial transactions, involving all sponsored and non-sponsored accounts, which include state, designated, gift, grant and foundation accounts.
• Transactions include monthly reconciliation and review of accounts, processing salary transfers, general error corrections, account transfers, reimbursements, procurement card transactions, payment requests, requisitions, purchase orders, cash receipts , operational advances and travel.
• Review grant transactions to ensure they are compliant with sponsors rules and regulations.
• Meet monthly with faculty members to review and make necessary adjustments to accounts.
• Compile data and assist to complete reports as needed, such as space management, inventory, All Funds Report, Academic Program Review, budget plans, and requested surveys.
• Review, adjust if necessary, and approve invoices from iLabs, Cancer Center, Cryogenics and Gas facility, Facilities Management, BioComm and BIO5 Media.
• View state budget and identify variances, taking corrective actions.
• Manage grant post awards, reconciling grants monthly to monitor budgets and spending.
• Ensure renewals are processed and budgets are loaded by sponsored projects in a timely manner, ensure incoming/outgoing subawards are processed accordingly, view and submit invoices to FSO for payment to subawardees, prepare and complete subaward modifications, prepare documentation for annual renewals and closeouts, and process backstops if necessary.
• Work closely with UAHS Research Administration on requested information and documentation for submission to sponsor.
• Assist faculty with requests/issues regarding grant spending and processes.
• Prepare necessary documentation for RPPR and FRPPR in eRAcommons for faculty.
• Review and approve timekeeping.
• Ensure hours reported are correct, following up with employee's supervisors as needed for clarification.
• Support HR functions by addressing requests not typically managed by the Human Resources Coordinator.
• Communicate closely with the assigned Human Resource Representative for the Immunobiology Department regarding new hires and job changes.
• Provide training and assistance when needed to staff to ensure the related human resources transactions are processed correctly and in a timely manner.
• Prepare personnel surveys as needed.
• Review employee's position distributions monthly, making necessary adjustments if needed.
• Ensure all salary is processed correctly and appropriately to sponsored and non-sponsored accounts.
• Assist new hires in the transition to the department by ensuring they follow the necessary steps to be functional in their position, such as training required and links for required provisioning.
• Assist the Program Coordinator, Sr. with the academic programs within the department, including the graduate program, masters program, online and global programs and certificate program.
• Review and approve all stipend disbursements, health insurance and fee stipends, scholarship awards, fellowship awards (F31 & F32), and training award (T32) to students.
• Monitor spending of students NIH awards, ensuring compliance of expenses.
• Manage Graduate College Funds (GCF) and Responsibility Centered Unit (RCU) funds provided to department, preparing budget with Program Coordinator, Sr. for annual disbursement to appropriate students.
• Assist student with requests/issues as they arise relating to salary/stipend, tuition and bursar transactions in absence of Program Coordinator, Sr.
• Manage building operations and assist staff with requests to Facilities Management, manage space and inventory of the department, work with UITS on issues encountered by faculty and staff, and assist faculty and staff with follow-up to appropriate areas for requests not being fulfilled or completed in a timely manner.
• Act as department liaison for employee's issues, referring them to areas such as HR, OIE, Ethics and Compliance, and UA Police Department.
• Ensure cooperation and cohesiveness among all employees of the department.
• Represent the department at various functions across campus and off campus.
• Ensure all policies and procedures of the UA, ABOR and UA Foundation are followed and adhered to.
• Uphold the mission of the University and the Department of Immunobiology.

Knowledge, Skills, and
Abilities:

• Ability to communicate effectively with different groups/individuals.
• Ability to handle confidential and sensitive information.
• Knowledge of OSHA regulations.

• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.
• Bachelor's degree or equivalent advanced learning attained through professional level experience required.