Executive Assistant

Purpose of the Job

The Executive Assistant will be responsible for providing a wide-range of executive support to members of our global C-Suite, including calendar management, executive logistics, global travel, presentation creation, special projects and other executive support. This person will work independently and with a great sense of urgency to ensure that the executive managements' needs are supported in a professional and confidential manner. HH Global is a fast growing company and a recognized leader in the marketing execution space. If you're interested in contributing to a dynamic and entrepreneurial organization, we want to meet you!

Key Responsibilities

• Provide a high level of collaborative professional support to executives using independent judgment and discretion to ensure optimal work, confidentiality and information flow.
• Coordinate and book travel, both domestica and international.
• Manage and maintain executives' schedules, including coordinating with both internal and external executives and assistants to plan a variety of complex meetings.
• Manage and prioritize multiple projects simultaneously, and address issues in a timely manner.
• Prepare memos, reports, invoices, projects, presentations and other documents as needed.
• Manage logistics, timelines and calendars to ensure the most effective use of the executives' attention and focus, including proactively monitoring schedules to identify and resolve conflicts and inefficiencies.
• Answers phones and direct all incoming and outgoing electronic communication on behalf of the executive management.
• Review and manage mail, executive filing, and provide phone support, as well as update and maintain their contact list.
• Assist with any special projects, workflows or general office duties as needed.

Knowledge, Skills + Experience

• 5+ years of progressive responsibilities providing executive level administrative support.
• Experience in an entrepreneurial, start-up or PE environment. Experience with high growth companies or businesses in transformation a plus.
• Bachelor's Degree in a related discipline or equivalent work experience.
• Proactive, with the ability to anticipate needs, problem-solve and exercise good judgment to navigate complex situations in scheduling, global travel and calendar management.
• Capable of managing competing priorities, multiple simultaneous projects and display flexibility.
• Demonstrated proficiency across Microsoft applications, such as MS Teams, OneDrive, Word, Excel and PowerPoint, with the ability to learn other technologies.
• Excellent verbal and written communication skills, particularly editing and proofreading.
• A keen sense of urgency, adaptability, confidentiality and accountability to strive for excellence in high pressure situations.
• Demonstrated high level of responsiveness in communication with employees of all levels and other external constituents, using all forms of communication.

Your application will be reviewed by a member of our Recruiting Team and we'll reach out to you directly if there's a fit for the position. We're using video conferencing software to conduct many of our interviews, but all interviews will be live with a member of our Recruiting or Hiring teams.