Academic HR Analyst 3

The Academic HR (Generalist) Analyst provides analytical support to the Schools of Health for all academic personnel activities pertaining to members of the Academic Senate and Academic Federation, collective bargaining units, visiting titles, graduate titles, post-doctoral titles, and miscellaneous titles in the academic arena. The position has primary independent responsibility for management of department faculty appointment, advancement, leaves of absence and salary administration activities. The incumbent conducts in-depth research on complex issues and problematic cases and recommends solutions. The incumbent assists with recruitments and monitors the quality of all appointment and advancement submissions, including merits, promotions, appraisals, five-year reviews and deferrals. Additionally, the Generalist manages all faculty transactional work in UCPath, the centralized UC system for facilitating and recording: payroll, academic personnel, timekeeping and HR transactions.

Apply By Date: 8/27/2025 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree or equivalent combination of education and experience
• Advanced knowledge and understanding of Academic Personnel policies and procedures.
• Critical thinking and applied problem-solving skills to research and analyze complex information.
• Excellent interpersonal, written and oral communications skills to effectively respond in a professional manner by email, in person, or by telephone.
• Strong organizational skills to coordinate large volumes of work and establish priorities.
• Strong decision-making skills with ability to utilize resources effectively.

Preferred Qualifications

• Experience with Academic Personnel Manual to include faculty appointment, merit, appraisal and promotion process
• Experience with UCD Academic Personnel, preferably within the Schools of Health
• Experience training one-on-one and in a group setting
• Experience using MIV (MyInfoVault) and RECRUIT (UC Davis on-line recruitment) systems
• Experience with UCPath, AggieService, and the Academic Personnel History and Information Database (APHID)
• Advanced knowledge and understanding of UC policies and procedures governing Academic Senate, Academic Federation, Unit 18 and academic bargaining units
• Understanding of the NIH cap as applied to faculty compensation.

Key Responsibilities

• 40% - Academic Personnel Actions Analysis and Advising
• 30% - Analysis of Academic Personnel and Payroll Records
• 15% - Research, Training, Development & Special Projects
• 10% - Faculty Recruitment Analysis and Advising
• 5% - General Support

Department Overview

The Office of Academic Personnel has overall responsibility for administration of academic personnel processes in the Schools of Health. The School consists of 25 departments and 12 organized research units. The department is comprised of the Associate Vice Chancellor for Academic Personnel, Assistant Dean of Academic Personnel, Manager, and Academic HR Analysts. The workforce of the School consists of approximately 3050 academic appointees including members of the Academic Senate, Academic Federation, Volunteer Clinical Faculty, graduate student titles, post-doctoral titles, and all other SOM academic titles.Academic Personnel oversees the recruitment, advancement, compensation, and retention of all academic personnel. In addition, Academic Personnel, in partnership with UC Davis payroll, HR and LOA comprise the Health Service Channel which serves UC Davis Health, Ambulatory & Prime Care, School of Medicine and the Betty Irene Moore School of Nursing. Under the direction of the Assistant Dean and Department Manager, the staff works collaboratively to provide high-level analytical support to the Associate Vice Chancellor, Department Chairs, Chief Administrative Officers, and Schools of Health department staff.

POSITION INFORMATION

• Salary or Pay Range: $75,000.00 - $135,600.00
• Bi-Weekly Range: $2,873.56 - $5,195.40
• Salary Frequency: Bi-Weekly
• Salary Grade: Grade 22
• UC Job Title: ACAD HR ANL 3
• UC Job Code: 007715
• Number of Positions: 2
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F
• Location: Education Building (HSP033)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)
• This is not an H-1B opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks