Lead Accounts Payable Specialist

We are seeking a detail-oriented and highly organized Lead Accounts Payable (AP) Specialist to join our Finance team. The AP Specialist will be responsible for processing vendor invoices, managing purchase card transactions, reconciling accounts, and ensuring timely and accurate payments. This role requires exceptional attention to detail, strong organizational skills, and the ability to thrive in a fast-paced environment while maintaining accuracy, compliance, and professionalism.

Invoice & Payment Processing
* Process vendor invoices promptly and accurately, ensuring proper coding, approvals, and compliance with company policies.
* Route invoices for approval through Path in accordance with established workflows.
* Save files and create complete voucher packets for payment processing and audit support.
* Review invoices for completeness, accuracy, and adherence to contractual terms.
* Match invoices to purchase orders and receiving documentation when applicable.
* Prepare and process weekly check runs, ACH, and wire payments.
* Maintain accurate AP files and vendor records.
Purchase Card Administration
* Administer and reconcile Purchase Card transactions.
* Review and process monthly purchase card statements, ensuring supporting documentation is complete.
* Follow up with cardholders to resolve discrepancies or missing documentation.
Vendor Relations
* Respond to vendor inquiries regarding payment status, discrepancies, or general AP questions.
* Research and resolve invoice or payment issues promptly.
* Collaborate with procurement, operations, and other departments to resolve discrepancies.
Reconciliations & Reporting
* Reconcile the AP subledger to the general ledger.
* Monitor AP aging reports and assist with accruals as needed.
* Support month-end and year-end closing activities.
* Assist with audit requests by providing necessary documentation.
Process Improvement & Compliance
* Maintain compliance with internal controls, accounting policies, and applicable regulations.
* Identify and recommend process improvements to enhance AP efficiency.

• Associate's degree or equivalent training with 6+ years of directly related experience.
• Clear understanding of accounting and bookkeeping procedures required.
• 6+ years of experience in Accounts Payable or a related accounting role.
• Experience with ERP systems (e.g., Costpoint, SAP, Oracle, NetSuite) preferred.
• Proficiency in Microsoft Excel and Microsoft Office Suite.

Skills & Competencies:

• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Ability to work independently and collaboratively within a team environment.