Business Specialist

The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success. Led by the Chief Financial Officer, Brookhaven's Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, and the Business Operations Offices. The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab's fiscal matters and its approximately $700 million annual budget.

The Business Operations Office (BOO) within the Business Services Directorate (BSD) has an opening for a Business Specialist position in the Energy and Photon Sciences Directorate (EPSD) Business Office. This individual will report to the EST and IS Business Operations Manager.

Essential Duties and Responsibilities:

Candidate will perform or support a wide variety of financial functions for the Energy and Photon Sciences Business Operations Office, including, but not limited to; financial analysis, complete proposal preparation, budgeting, labor cost distribution, expenditure forecasting, and reporting for various funding sources.

Responsible for:

• Developing and maintaining budgets.

• Preparing and distributing monthly budget reports and other ad hoc financial reports within strict deadlines.

• Personnel forecasting and reviewing various reports for time reporting accuracy.

• Proposal preparation and support.

• Interacting with staff in order to secure information needed to generate forecasts, coordinate procurement actions, and reports.

• Operating in a team environment and remaining flexible with assignments.

• Creating journal vouchers/entries through PeopleSoft Financials with supporting documentation.

• Approving pre-vouchers, miscellaneous payments, and travel through PeopleSoft Financials.

Required Knowledge, Skills, and Abilities:

• BA or BS degree in Accounting or Finance, or equivalent experience based on 2:1 (experience: college) years, plus four (4) years of related work experience.

• Working knowledge of Office365, especially Outlook, Excel, Word, PowerPoint, and Teams.

• Proven effective communication and interpersonal skills.

• Ability to establish positive working relationships at all levels.

• Knowledge of GAAP/CAS requirements as related to areas of responsibility.

• Intermediate proficiency in Excel and databases.

• Demonstrated ability to prioritize and effectively deal with deadlines.

• Familiarity with ERP systems and the ability to generate queries and reports.

• Ability to identify and understand the path to resolve most problems encountered within own area of responsibility; anticipate and establish paths to avoid problems.

• Must be self-motivated, resourceful and organized, taking ownership of all assigned work.

• Ability to establish routine contacts and provide detailed and complex information that will be used to make decisions of business consequence.

• Ability to review financial data and prepare meaningful financial reports.

• Flexible team player with the ability to successfully interact with both the scientific and business staff; and will be motivated to assist Senior Business specialists and Management as requests arise.

Preferred Knowledge, Skills, and Abilities:

• Seven (7) years of related work experience.

• Familiarity with PeopleSoft Financials and the ability to create queries and generate reports.

• Knowledge of BNL policies, practices, and procedures.

• Proficient in Microsoft Office suite.

• Familiarity with Power Business Intelligence.

• Familiarity with Workday.

Environmental, Health & Safety Requirements:

• The ability to work at a computer/keyboard for extended periods is essential.

• Ability to concentrate on accuracy.

Compensation:

Brookhaven Laboratory is committed to providing fair, equitable and competitive compensation. This is a multi-level role and the full salary range for this position is $80300 - $136050 / year. You will be placed at the level and salary commensurate with your experience. Salary offers will be commensurate with the final candidate's qualification, education and experience and considered with the internal peer group.