Billing Specialist/Accounts Receivable

Are you detail-oriented with a passion for accuracy and organization? We're seeking an experienced Billing Specialist to ensure our custom millwork projects are supported by timely, precise invoicing and financial coordination. In this role, you'll process billing documents, verify data, and collaborate with project teams to ensure financial records align with our commitment to excellence.

At Concepts in Millwork, our team lives by six core values: Commitment, Respect, Integrity, Service Excellence, Positivity, and Innovation. These values are at the heart of everything we do-from the shop floor to the front office.

If these principles resonate with you, you may have just found a home with Concepts in Millwork. Join a team where your contributions matter and your values align with a company committed to transforming lives and interior spaces.

Why You'll Love Working With Us:

• Comprehensive Benefits Package:
  • Including 100% employer-paid base level medical coverage for employees. Employer-sponsored Life Insurance for the employee and eligible dependents.
  • Life Insurance, Employee: $30,000 100% Employer Paid.
  • Life Insurance, Spouse/Partner: $12,500 100% Employer Paid.
  • Life Insurance, Child: $5,000 100% Employer Paid.
  • Voluntary Life/AD&D
  • Voluntary Accident Insurance
  • Dental
  • FSA
  • PTO
  • Paid Holidays
  • 401k

• Employee-Centric Perks: Enjoy company-sponsored meals with colleagues, along with exciting events and recognition programs that celebrate YOU.

• Growth-Focused Culture: Opportunities to lead, innovate, and contribute to a team that values your expertise.
• Engaging Team Atmosphere: We're more than just a workplace - we're a family. Collaboration, innovation, and mutual respect are at the heart of everything we do.

Job Details

Salary

From $24 to $30 an hour, commensurate with experience.

Job Type

Full-time. 8:00am - 5:00 pm Mon-Fri. (overtime as needed)

Application Window

The Application window is expected to close on 05/30/2025

Position Summary: The Billing Specialist is responsible for preparing timely & accurate pay applications for all projects, providing supporting documentation as needed per contract terms & conditions and collecting monies owed to Concepts.

Essential Functions and Responsibilities:

• Accounts Receivable
• Prepare progress billings according to contract terms, including AIA documents, bill of sale with corresponding insurance and lien waivers utilizing online platforms and/or adapted forms required by customer
• Monitor online project platforms communication for required information to ensure timely payment
• Compile, transmit, and track required lien waivers to customers as required by contracts
• Manage accounts receivable collections and provide weekly status to management
• Assist with setup of new contracts in ERP system and online project platform if applicable
• Receive, deposit and record customer payments
• Assist with Work in Progress (WIP) preparation, to include generating reports and providing necessary copies
• Ensure all accounting processes are followed according to company procedures/deadlines with accurate and timely results
• Other accounting duties as assigned
  
• Subcontracts/Insurance
• Subcontract (buyouts) issuance and setup in ERP system
• Subcontract insurance, CCIP/OCIP compliance, and invoice processing
• Subcontract lien waiver preparation and tracking
  
• Administrative
• Answer phones and greet visitors
• Place print orders as needed for stock or requested items
• Point of contact for general office machine maintenance, supplies and questions
• Maintain company telephone system
• Process shipping, mailing and overnight services as requested
• Other administrative duties as assigned

• High school diploma or equivalent, required
• Minimum (3) years' experience in construction billing, lien waivers and subcontracts
• Working knowledge of accounts payable and accounts receivable
• Experience with Sage 300 CRE or other similar construction related ERP system
• Excellent computer skills including knowledge and/or experience with MS Office (Outlook, Word, Excel).

• Strong work ethic and ability to maintain confidentiality
• Ability to adapt to a continually changing business and work environment while managing multiple priorities
• Must be oriented to detail, self-motivated with a pro-active attitude and have excellent follow through
• Must have strong skills and demonstrated ability to work independently and exercise sound judgment and problem solving
• Excellent interpersonal and strong communication skills (written and verbal)
• Effective decision making and problem solving skills
• Ability to work efficiently under pressure and time deadlines.
• Time management-must be highly organized, skilled in maintaining detailed and accurate records and able to manage and prioritize multiple projects simultaneously
• Professional and positive attitude toward and respect of coworkers

• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Other duties, responsibilities and activities may change or be assigned at any time with or without notice based upon business needs.

• Physical demands: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, reach with hands and arms.
• Work Environment: While performing the duties of this job, the employee will work in an office environment in a cubicle or an office. Noise level is minimal.

We're excited to meet you and welcome you to a team where your expertise will shape the future of our company.
Apply today and let's build something extraordinary together!

Contact Us:
If you need accommodation to assist with the application process, please contact Human Resources at 719-570-7353 ext. 129 or email [emailprotected].

Concepts In Millwork is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, age 40 and over, marital status, or any other status protected by applicable state or local law.This policy applies to all employees, including managers, supervisors, coworkers, and non-employees such as customers, clients, vendors, consultants, etc.