Unit Administrator 3

See the Position Description for additional information.

High school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 3 years of additional experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Strong experience in leading and supporting numerous faculty and staff, with a focus on effective personnel management, clear communication, accountability, and fostering a collaborative and productive work environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) with a focus on data management, documentation, and presentation development; experience with or ability to be trained in Smartsheet for tracking tasks, managing workflows, and creating collaborative dashboards; familiarity with Zoom and Microsoft Teams for virtual communication and meeting facilitation.
• Skilled in contributing to budget planning, financial projections, and variance analysis in close partnership with finance personnel, ensuring alignment with strategic goals and institutional priorities.
• Familiarity with Banner Finance or similar financial systems, with the ability to interpret data and support financial tracking and reporting efforts.
• Manage the preparation and submission of Non-Standard Payments (NSPs), ensuring accuracy, compliance with compensation structures, alignment with FIBCI data and faculty FTE, and timely routing through appropriate approval channels.
• Extensive involvement in faculty and staff recruitment processes, working closely with the HR/Academic Affairs to support position development, hiring logistics, onboarding coordination, and employment transactions, including leave requests and related actions.
• Manage the faculty annual performance review process in coordination with the HR/Academic Affairs team, ensuring timely faculty response and completion to meet institutional deadlines.
• Manage the preparation and submission of Non-Standard Payments (NSPs), ensuring accuracy, compliance with compensation structures, alignment with FIBCI (faculty contract) data and faculty FTE, and timely routing through appropriate approval channels.
• Demonstrated experience in supporting program development and providing administrative coordination for new initiatives, ensuring alignment with strategic goals and institutional priorities.

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Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.