Campus Space Planning Coordinator

Job Family Group:

Department/Office:

Time Type:

Compensation:

Please note, starting salaries are based on factors including internal equity, relevant experience, and education.

Exemption Status:

Job Description:

JOB DUTIES

CAD & Mapping

• Maintains and updates the campus base map using AutoCAD, reflecting all physical changes including construction, site improvements, and parking modifications.

• Manages and updates building floor plans, room numbers, and layout modifications.

• Collaborates with Facilities Services and Information Technology Services to ensure campus utility maps are accurate and up to date.

• Operates and maintains the campus plotter/scanner and manages facility document archives.

Space Planning & Data Management

• Maintains and updates the University's space inventory database (FMG-Plus), aligned with FICM standards.

• Acts as the Workday Locations Manager, ensuring accuracy and integrity of location data.

• Analyzes space utilization data and prepares reports that support long-term campus planning.

• Participates in the planning and execution of departmental relocations, renovations, and capital projects.

Collaboration & Strategic Planning

• Serves as a strategic business partner with academic and administrative departments to assess needs and recommend space solutions. Produces diagrams, layouts, and reports to support planning and decision making.

• Provides insight and recommendations during capital planning, renovations, and relocation efforts.

• Coordinates with Strategic Communications to keep the online campus map up to date with current projects and service interruptions.

• Works with Risk Management on annual property insurance updates related to facilities.

• Manages and ensures compliance for interior signage with ADA and Trinity University standards.

• Supports evaluation and adoption of new technologies including Revit and GIS platforms.

ADDITIONAL DUTIES

• Cooperates and collaborates with other employees in the spirit of teamwork and collegiality and interacts with confidence, patience and integrity to provide professional leadership during emergencies.

• Complies with all Trinity University policies and guidelines.

• Performs other duties as required.

EDUCATION

Required:

• Bachelor's degree in related field.

EXPERIENCE

Required:

• Three years of proficient experience in AutoCAD and database management.

• Experience using Revit.

• Experience in facilities management, space planning, or GIS mapping.

• Familiarity with ADA signage requirements and space classification standards (FICM).

• Experience coordinating with multiple departments.

• Experience conducting field checks and verifying measurements.

Preferred:

• Experience using Access, FMG-Plus.

• Experience working in higher education or institutional setting.

• Knowledge of campus planning process or capital project coordination.

KNOWLEDGE, SKILLS, AND ABILITIES

Required:

• Ability to perform detailed work.

• Excellent verbal and written communication skills and organizational skills.

• Ability to coordinate multiple on-going projects.

• Ability to read architectural plans, including mechanical, electrical, and HVAC plans.

• Able to be flexible with duties.

• Strong organizational and communication skills to coordinate with multiple departments.

• Detail-oriented with a commitment to accuracy in data management.

• Ability to collaborate with various departments to ensure accurate and up-to-date spatial information.

LICENSES/CERTIFICATIONS

Required:

• Computer-Aided Design (CAD) certification.

Preferred:

• Architecture, Engineering & Construction (AEC) certification of AutoCAD Level I proficiency.