Administrative Assistant

RK&K is seeking a reliable, detail-oriented, and highly motivated Administrative Assistant to support our team in Keyser, West Virginia. This role is ideal for someone who thrives in a dynamic environment and takes pride in keeping operations running smoothly. You'll play a key role in supporting our projects and teams with essential administrative and billing functions.

This is a full-time, onsite role that requires desk coverage for 8 hours each day. The workday may begin anytime between 7:00 AM and 8:00 AM, depending on your preferred start time.

Essential Function

As an Administrative Assistant, you will be responsible for a wide range of tasks that ensure the efficiency of daily operations, including:

• Coordinating and placing orders with vendors for office supplies, project materials, meeting catering, and more
• Preparing and managing expense reports
• Handling phone calls, incoming/outgoing mail, shipping, and printing
• Scheduling meetings and assisting with meeting preparation
• Managing office facility communications and submitting work orders
• Supporting new employee onboarding processes
• Liaising with IT for printer/copier support and general tech needs
• Registering team members for conferences and training
• Arranging travel and accommodations
• Greeting and assisting office visitors
• Entering data to support contract and proposal management
• Developing and updating project status reports using provided data
• Tracking invoices and supporting billing processes
• Review and approve sub-consultant invoices
• Create and maintain all project-related billings to clients

Required Skills and Experience

• Minimum of two years of professional administrative or office experience
• Associate or Bachelor's degree in accounting or related field
• Proficiency in Microsoft Word and Excel; familiarity with other Microsoft Office products
• Familiarity with Deltek
• Strong judgment and discretion when handling sensitive or confidential information
• Excellent written and verbal communication skills
• Professional and courteous interpersonal skills
• Ability to manage multiple tasks in a fast-paced, deadline-driven environment
• Exceptional organizational skills and attention to detail
• Basic knowledge of accounting and invoicing processes
• Strong ability to support multiple billing projects and deadlines
• Ability to learn and use new technology/systems quickly
• Knowledge of government contract types (i.e. cost-plus fixed fee (CPFF), time and material (T&M), lump sum)

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

What We Offer

RK&K offers excellent potential for career advancement and professional growth. We also offer attractive compensation packages commensurate with experience and a comprehensive benefits package including:

• Paid time off
• Tuition reimbursement
• Health, dental, vision, life, and disability insurances
• Paid parental leave
• Wellness programs and employee resource groups
• Career Development
• Matching 401(k) plan
• Paid Holidays
• Much, much more!

Why RK&K?

As a full-service engineering and construction management firm, RK&K gives you the opportunity to directly impact the communities in which we live and work. What sets RK&K apart is an award-winning culture that has fostered a spirit of collaboration and trust for over 100 years. To its clients, the firm delivers concepts, processes, and outcomes that are designed for success. RK&K has earned its reputation as a trusted partner, responsive employer, and community steward.

Design your career at RK&K, Apply Today!