New

Senior Department Administrator Spvr

Rutgers University

United States, New Jersey, New Brunswick

May 21, 2025

Position Details

Position Information

Recruitment/Posting Title	Senior Department Administrator Spvr
Job Category	Staff & Executive - Administrative & Support
Department	MGSA - Music
Overview	Mason Gross School of the Arts is a vibrant community of artists and scholars committed to pursuing excellence, innovation, and inclusivity. Its mission is to create socially relevant art, foster diverse programming and curricula, cultivate community partnerships, and advance the arts through teaching, creative activity, advocacy, and research that contributes to the public good. Comprising 1200 undergraduate and graduate students across programs in music, theater, dance, filmmaking, and art & design, Mason Gross is housed within Rutgers-New Brunswick, a premier Big Ten research university that serves some 50,000 students and is the flagship campus of Rutgers, The State University of New Jersey. The nation's eighth oldest institution of higher learning, Rutgers reflects the diversity of New Jersey, which is one of the most diverse states in the nation. The Rutgers-New Brunswick campus is located less than an hour by train or car to New York City and the beautiful beaches of the Jersey Shore and is just over an hour to Philadelphia.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Senior Department Administrator SPVR for Music Department in Mason Gross School of the Arts ( MGSA). This position reports directly to the Director of Music Department and a dotted line to the Associate Dean for Finance & Administration. Among the key duties of the position are the following: Serves as the chief non-academic officer for the Music Department. Provides administrative leadership and oversees staff, accounting and budgeting, purchasing, personnel, facilities coordination, events, and all administrative, operational, and financial functions. Builds and oversees a team and ensuring an inviting, professional, responsive atmosphere for students, faculty, staff, and other stakeholders. Coordinates assigned administrative functions and daily operations for the Department, and all its programs, including supervision of employees; oversight and assignment of Department workflow; oversees coordination of space and facilities assignment and maintenance; purchasing; and policy administration. Manages the collection, revision, and flow of information. Manages departmental accounts, internal and external grants, faculty research funds, and other financial matters. Analyzes and reviews financial data, prepares financial documents and reports for internal and external purposes. Assists faculty and graduate students in developing research and fellowship proposals, including developing budgets and other business- or administrative-related aspects of applying for grants and the administration of the post-award process and reporting. Maintains records on expenditures and regularly reconciles accounts and reviews University reports to ensure that accounts are within budget. Oversees faculty affairs personnel. Interacts extensively with the University community, students and prospective students, the public, and external agencies and organizations.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Exempt
Grade	06
Position Salary
Annual Minimum Salary	79387.00
Annual Mid Range Salary	100485.00
Annual Maximum Salary	121582.00
Standard Hours	37.50
Union Description	Admin Assembly (MPSC)
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in business, or a related field. Five (5) years of financial management experience, preferably in a non-profit or higher education setting.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Outstanding organizational, leadership, communication, and management skills. Strong attention to detail and commitment to accuracy. Ability to meet deadlines. Outstanding multi-tasking and strategic planning skills. Ability to trustworthy and able to effectively represent the university to external individuals and groups. Strong computer skills and proficiency with software for developing spreadsheets, budget forecasts, balance statements and other accounting reports. Ability to maintain a high degree of confidentiality. Ability to maintain professional demeanor and multitask in a fast-paced, stakeholder-focused, team environment and complete work with an understanding of the mission, vision, role, and goals of the Department, MGSA, and RU, and the role the tasks and responsibilities of this position play in the achievement of these goals.
Preferred Qualifications	MBA strongly preferred. Experience in a higher education setting. Experience with Oracle Cloud financial management, Jaeggar Marketplace, and Concur Travel and Expense Management.
Equipment Utilized	MS Office Suite. Cornerstone. Discoverer/Tableau. Course Scheduling System. ROCS. RAPSS. Researcher's Dashboard. HCM. ECRT. MGSA appointments system. Canvas.
Physical Demands and Work Environment	Fast paced, deadline driven work environment. Department physical footprint is spread across multiple buildings on the Douglass campus.
Special Conditions	Frequent travel from building to building is required. Occasionally travels to other New Brunswick campus for meetings.

Posting Details

Posting Number	25ST1134
Posting Open Date	05/20/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Rutgers University - New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement