Purchasing Assistant

Supports the Director of Purchasing and Purchasing team in the daily operations of the office. This position plays a vital role in assisting campus departments with procuring goods and services in compliance with University policies and state procurement codes, while maintaining vendor relationships and accurate purchasing records. Standard work hours are Monday through Friday, 8:00 AM to 5:00 PM. Additional information about the Purchasing Office can be found online athttps://employees.utahtech.edu/business-services/purchasing/.

• Review requisitions, create purchase orders and process invoices for all University departments.
• Communicate and coordinate with vendors to procure goods and services; monitor order status and follow up on issues or delays.
• Assist with the University's Purchasing Card (PCard) program, including issuing and maintaining cardholder accounts and supporting departments in reconciliation processes.
• Maintain accurate and up-to-date vendor information in the University's finance system.
• Create and manage online vendor accounts for departmental use.
• Ensure compliance with University purchasing and PCard policies and state procurement regulations.
• Assist departments and staff with purchasing procedures and inquiries.
• Track and maintain records of purchases, contracts, and procurement correspondence for audit purposes.
• Support contract management processes and documentation.
• Provide administrative support to the Director of Purchasing and assist other Business Services areas as needed.
• Perform other duties as assigned.

• Associate's degree or vocational/technical school degree required. A combination of college coursework and experience will also be considered.
• At least one (1) year related experience required; experience working in high-volume purchasing or in a higher education business environment preferred.
• Experience with purchasing policies and procedures in a public agency preferred.
• Proficiency in Microsoft Office, Google Drive, and Adobe Acrobat DC required. Ellucian Banner Finance experience preferred.
• Knowledge of general office practices and procedures.
• Knowledge of English grammar, punctuation, and correspondence forms.
• Ability to communicate effectively and exercise basic human relations skills in establishing and maintaining effective working relations with the University community.

POSITION DETAILS, COMPENSATION AND BENEFITS:Full-time non-exempt staff (overtime-eligible) position. Annual salary of $38,000-$40,000 depending on qualifications and experience. Desired start date of July/August 2025. Excellent benefits package included that begins on start date;includes medical, dental, vision, disability, and life insurance, employee assistance and wellness programs, retirement plan contributions, and undergraduate tuition waivers for employees and eligible dependents, as well as paid holidays in addition to sick and vacation leave accruals. Seehttps://humanresources.utahtech.edu/employee-benefits/ under "Benefits Summary" for more details.

ELECTRONIC APPLICATION PROCEDURES:Application review begins June 9,2025.Submit application materials (including resume contents and contact information for three professional references) and upload a cover letter electronically. If, because of a disability, you need special services or facilities to apply for this opening, please call the Human Resources Office at (435) 652-7520.

ABOUT THE UNIVERSITY:Utah Tech University is an open, comprehensive, polytechnic institution, committed to exceptional student learning and success that has adopted an instructional approach of "active learning. active life" and a culture of innovation and entrepreneurship. We seek faculty and staff committed to creating an active, applied, and career-oriented learning environment that is student-centered. Established in 1911 as a community college and in 2013 as a state university, our University is located in picturesque southwestern Utah, approximately 120 miles north of Las Vegas. The area is renown for its red rocks, desert climate, over 300 days of sunshine annually, and featuring easy access to world-class outdoor recreational opportunities.Click here to learn more about the University.

Utah Tech University is a fast-growing Utah public institution of higher education, with more than 13,000 students. We offer over 250 programs, including doctoral, masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. We seek to recruit and retain diverse and ambitious faculty and staff who bring new ideas, possess values and career aspirations aligned with the mission and vision, and are inspired to build a premier open, comprehensive, polytechnic university. Utah Tech University is an Equal Opportunity / Affirmative Action employer; the President and employees of the University are fully committed to Affirmative Action within its employment programs and activities. Utah Tech does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, pregnancy, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or the University's non-discrimination policies:

• Director of Equity Compliance / Title IX Coordinator: Hazel Sainsbury -titleix@utahtech.edu, HCC 579, 435-652-7747.
• Deputy Title IX Coordinator: Brenda Medrano -titleix@utahtech.edu,BROWN 102, 435-879-4769.

• U.S. Department of Education, Office of Assistant Secretary for Civil Rights,ocr@ed.gov, 800-421-3481.
• U.S. Department of Education, Denver Regional Office,ocr.denver@ed.gov, 303-844-5695.