Sr Administrative Assistant

Sr Administrative Assistant - Central Campus

• Provides administrative support to the dean of liberal arts, department chairs and staff.
• Interfaces daily with students, administrators, various departments, visitors, staff, and faculty.
• Gathers and prepares student data for review as needed by the dean of liberal arts.
• Schedules and coordinates multiple meetings and room reservations to include, Advisory Board, Job Fair, Information Sessions and departmental activities. Records and transcribes meeting minutes.
• Works with Department Chairs and Division Operations Coordinators to support the needs of the division and individual departments.
• Prepares and processes requisitions and invoices as needed and Banner entry via several banner programs.
• Completes ad hoc projects, as assigned.
• Performs general office duties such as: type letters, memos, complete forms, and reports to include state reporting as required.
• Processes P-card statements and maintains P-card records and expenditures.
• Coordinates travel arrangements, hotel, and parking reimbursements.

• Work closely with division senior administrative assistants and division operations coordinators to ensure consistent processes within the liberal arts division.
• Orders inventory supplies and submits expenses.
• Coordinates facilities for building and room use, including maintenance requests.
• Works Business Office as required to include attending training class for this need.
• Performs other duties as assigned.
• Help with supporting division recruiting activities as needed.

• Ability to demonstrate the College values
• Must project a professional image, have excellent telephone etiquette and communication skills
• Must be extremely accurate and have excellent proofreading, grammar and spelling skills
• Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-passed office environment
• High skill level in various platforms, including Microsoft Office (Word, TEAMS, Excel & PowerPoint)

• High school diploma or equivalent

• Above requirement plus one year of specialized or technical training beyond high school

• Three years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job

• Above requirement including two or more years in a higher education environment

Salary Grade: 106

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req5726

Posting Close Date: 6/7/2025