Sr. Administrative Assistant

The Sr. Administrative Assistant will provide support to the SVP HR - Total Rewards, SVP HR - Global Functions, and Finance Director - Corporate Functions along with their respective teams. This role encompasses a wide range of responsibilities, including administrative support, travel arrangements, schedule management, meeting coordination, expense report processing, and the execution of various projects and duties as assigned.

This is a hybrid position located at Ecolab's Global Headquarters (EGH) in St. Paul, MN.

What You Will Do:

• Provide administrative support to three leaders and their teams
• Organize and maintain the calendar and schedule for leaders (and their direct reports as needed) including scheduling virtual and in person meetings and functions
• Make independent decisions regarding planning, organizing and scheduling priorities
• Coordinate domestic and international travel arrangements including developing agendas and itineraries, booking flights and accommodations and arranging meetings and visits
• Manage expenses and prepare reports for leaders
• Coordinate and schedule large, complex meetings spanning multiple time zones
• Develop presentation materials and supporting overall team communications
• Manage all logistics and coordination of space, speakers, materials, and support for team meetings and other ad hoc HR meetings, events and trainings
• Provide office manager support for the HR floor (supplies, office equipment, printers, mail, etc.)
• Assist with onboarding for new TOD employees (IT equipment, scheduling meet and greets, etc.)
• Participate as an active member in team, HR or enterprise-wide projects as assigned

Minimum Qualifications:

• High school diploma or equivalent
• 5 years of professional work experience
• 3 years of administrative assistant experience reporting directly to senior management
• Strong attention to detail and organizational skills
• Effective verbal and written communication skills
• Proficiency in Outlook, Word, PowerPoint and intermediate skills in Microsoft Excel
• Adaptability and flexibility to respond to urgent project needs and shifting priorities
• Ability to professionally handle confidential and sensitive information

Preferred Qualifications:

• Bachelor's degree in HR or business-related area
• Interest in HR career path opportunities
• Ability to learn and navigate systems easily
• Ability to anticipate needs and use sound judgment, resourcefulness and problem-solving skills
• Demonstrates initiative, with the ability to manage multiple competing priorities in a fast-paced environment
• Strong critical thinking skills and drive to learn

Benefits

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families.Click here to see our benefits.

If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.