Spec, Human Resources

Staff whose work requires or potentially could require any in-person interaction with Save the Children colleagues, partners, or beneficiaries must be fully vaccinated against COVID-19 unless otherwise required by law. Save the Children complies with federal, state, and local laws with regard to accommodations related to this policy.

Summary

Save the Children's U.S. Programs (USP) division is committed to ensuring that all children in rural America have a healthy, strong foundation to thrive as learners and in life. We operate Head Start (HS) and Early Head Start (EHS) programs in five (5) states serving children and families in rural communities. Save the Children is seeking a Specialist, Human Resources to support 4 Head Start programs in Louisiana. In this role, you will execute a range of administrative functions including, but not limited to, maintaining personnel records, supporting timesheet management, tracking leave, and processing renewals of background checks and certifications . You will report directly to the HR Manager for Louisiana and support other HR projects and tasks as assigned.

Personnel Records Maintenance (50%)

• Add new employees into HRIS and ChildPlus databases; conduct regularly audits and make changes as needed.
• Assist in routine personnel file audits and updates, maintaining licensing binders at centers and uploading required documents.
• Ensure confidentiality and security of personnel records to protect employee information as required by Save the Children policies and state and federal regulations.
• Process/update MySource with employee changes to include position changes, salary changes, location changes, etc. as instructed by HR manager.
• Execute all CCCBC renewals, this includes tracking expiration dates, contacting employees to process renewal applications, and coordinating fingerprinting appointments and payments.
• Maintain spreadsheets with important items needing date follow-ups, such as time left for employees to obtain education credentials, CDA expirations, CPR/First Aid expirations, etc.

Time and Leave Management (20%)

• Ensure proper practices are used in managing short term disability, workers' compensation, and regularly review and track employee disability and workers compensations claims for approval dates, extensions, etc.
• Provide support with processing furloughs; updating furlough spreadsheets with dates provided by HR manager, creating furlough letters, and communicating with staff to support transitions.
• Send bi-weekly timesheet reminder emails to individual supervisors to ensure timely completion and submission of all timesheets.

HR Management Support (30%)

• Confer with Assistant Program Directors and Education Managers to update classroom placement lists monthly, communicating vacancies and processing changes
• Visit centers and admin offices monthly to connect with people managers and employees, and support employee engagement efforts
• Order name badges for new employees and replacements as needed
• Support Day One Onboarding activities, as needed
• Assist with new program start-up activities related to HR

Required Qualifications

• Minimum of a High School Diploma or equivalent, plus at least 3 years of relevant experience
• Demonstrated organizational skills and attention to detail
• Effective time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Professional proficiency in MS Office suite
• Professional proficiency in spoken and written English
• Demonstrated ability to communicate and collaborate effectively with individuals and teams at all levels, both internally and externally
• Demonstrated commitment to fostering and maintaining and environment of diversity, inclusion, and belonging.
• Willingness to travel locally up to 25%; ability to drive a fleet or rental vehicle for Save the Children business travel

Preferred Qualifications

• Experience leading or working on projects, audits or assessments
• Experience working with Head Start, childcare, or other early education entity

Why you should join the Save the Children Team...

Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.

About Save the Children

Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children - every day and in times of crisis - transforming their lives and the future we share.

Our work for children and their families requires that we commit-at every opportunity-to work together to identify and dismantle persistent systemic and structural racism, inequality, and any other forms of discrimination in this country and beyond. As an anti-racist organization, Save the Children will not tolerate discrimination in any form-in our employment practices, amongst our staff, in our leadership or toward the people we serve. We stand in solidarity with all people to fight for equal rights, justice, inclusion, and belonging.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children's policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.

Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)