PROCUREMENT SUPPORT SPECIALIST

INTRODUCTION

The Procurement Support Specialist supports the Contract Administration and Procurement departments by maintaining procurement databases and systems, product cataloging and pricing, and recordkeeping.

Additionally, the Procurement Support Specialist assists with department workflows and liaises with Operations and Finance regarding mandatory sourcing, accounts payable, and sustainable procurement requirements. Accounts Payable functions include data entry of invoices and credit card purchases. Sources products and equipment, assist with competitive pricing analysis, and prepares price lists and reports as required. Assists with identifying and vetting subcontractors, including preparing and analyzing RFQs and bid responses.

KEY RESPONSIBILITIES

• Maintains procurement data in Unanet, including cataloging and updating products, SKUs, vendors, pricing, generating PRs, and placing orders for supplies and equipment in a timely, efficient, and accurate manner.
• Works closely with Procurement, Subcontracting, Contracting, Finance, and Operations/Program Management to ensure awareness and understanding of procurement requirements for contract management, procurement, pricing, subcontracting, and reporting.
• Conducts data searches and data calls for various stakeholders, including RFQs, competitive bids, and analysis of bid responses for Procurement and Subcontracting
• Assists with pricing and reporting requirements for NIB and Green Product Purchasing
• Processes vendor invoices and reconciles discrepancies in Unanet promptly and accurately for Accounts Payable.
• Quarterly update Unanet vendor pricing and other duties as assigned.

QUALIFICATIONS

• 3+ Years of combined experience in Accounting/Finance/Contracts/Business or related field with an Associate Degree or Bachelor's degree preferred.
• The candidate must demonstrate proficiency with Microsoft Office software applications and be highly detail-oriented for data entry, updating, and managing the Unanet procurement system. Must be able to workdays (occasional nights and weekends). Knowledge of procurement best practices, sourcing, developing RFQs, pricing analysis, vendor selection, managing databases, accounts payable processes, reporting, and compliance with government contracting regulations. Must have excellent time management, attention to detail, problem-solving, and communication skills. Must have a valid driver's license.