Administrative Assistant I

University of Central Florida
life insurance, paid time off, paid holidays, sick time
United States, Florida, Orlando
Apr 08, 2025
Human Resources: We are a trusted partner and catalyst in making UCF the best place to work and positively impact our community by working together to unleash the potential of everyone at UCF. The Opportunity: Human Resources is seeking an Administrative Assistant I to join their team! The Administrative Assistant is responsible for the front desk reception area of the Human Resources Center of Expertise. Performs a wide variety of general administrative support duties. Duties include answering phones, daily email correspondence on behalf of the department, greeting visitors, scheduling, inventory management, mail handling, and other tasks related to front desk operations. Responsibilities: External and Internal Relations Greets visitors and directs them to the correct location Answers external phone calls and directs inquiries correctly within the organization Provides information for routine inquiries; management of AskHR inbox Accepts and signs for deliveries Screens, sorts, and distributes mail Administrative Support Ensures standard office machinery (e.g. phones, printers, copiers, and fax) is in working order Supports scheduling efforts of individuals and meeting spaces Handles the closing and opening of office/meeting spaces Assists other administrative support personnel in efforts to manage office Office supplies inventory management Submit work orders to CBRE (building management) for maintenance and repairs Submit IT tickets when issues arise Federal Work Study Student Oversight Oversees day-to-day work of Federal Work Study students under direction of supervisor Responsible for training students on front desk operations Schedule preparation General mentoring Project and event/large meeting support Provides project support to the HR functional areas as needed Provides backup support to the HROPS workstream leads as needed Supports logistical coordination of Quarterly All-Hands Day and OneHR Community of Practice meetings Other duties as assigned Minimum Qualifications: High School Diploma or Equivalent and 0+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information. Preferred Qualifications: 1+ years of experience in administrative or HR support roles, preferably within a higher education environment. Ability to lead and work with students and interns in a mentorship capacity. Prior experience in a customer service-oriented role with the ability to interact professionally and provide courteous responses. Experience with Microsoft Office applications. Familiarity with virtual meeting platforms such as Microsoft Teams or Zoom. Strong interpersonal skills, showcasing aptitude for developing and maintaining relationships. Proven communication skills, particularly with various groups to include faculty, employees, and students. Ability to work independently as well as with self-directed teams. Additional Application Materials Required: Please attach a resume and cover letter. Special Instructions to the Applicants: The anticipated hourly range for this position is $15.66 to $18.79. The final hourly rate will be determined based on the candidate's qualifications, experience, and internal equity considerations. Are you ready to unleash YOUR potential? As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless rewarding experiences that go well beyond a paycheck. Working at UCF has its perks!UCF offers: Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program Paid time off, including annual and sick time off and paid holidays Retirement savings options Employee discounts, including tickets to many Orlando attractions Education assistance Flexible work environment And more...For more benefits information, view the UCF Employee Benefits Guide. Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF. Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins. #LI-ONSITE Department Human Resources Work Schedule Monday - Friday 8:00AM - 5:00PM On-Site Type of Appointment Regular Expected Salary $15.66 to Negotiable Job Posting End Date 04-16-2025-12-00-AM Veteran's Preference: Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans' Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request. UCF is proud to be a smoke-free campus and an E-Verify employer. If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.