Meeting/Event Assistant

College of Health Professions and Sciences:

The University of Central Florida (UCF) College of Health Professions and Sciences (CHPS) is home to nationally recognized programs focused on health and wellness and a respected faculty dedicated to teaching innovations and research partnerships. The college offers accredited programs in athletic training, communication sciences and disorders, physical therapy, and social work. CHPS also offers one of UCF's largest majors, health sciences, as well as popular programs in sport and exercise science within the field of kinesiology. Through coursework, field experience, and inter-professional education, our students develop high-demand skills in healthcare and community-based initiatives for working with varied populations.

The Opportunity:

The College of Health Professions is searching for a Meeting/Event Assistant to support the Innovative Center (IC). This position will directly support the daily operations of the IC, including building access control, greeting stakeholders, assisting with event planning and execution, providing administrative and purchasing support to faculty and Associate Deans, supporting research activities in the complex, and providing IT assistance.

Responsibilities:

• Innovative Center (IC) Reception: Serve as primary receptionist for the Innovative Center building to greet, direct, and process intake for internal and external stakeholders arriving at the facility, including UCF students, UCF faculty, UCF staff, community partners, industry partners, external funding agency representatives, and vendors.

• IC Facility Access Support: Manage DNA Fusion for UCF ID card access and manage keyed access for the Innovative Center building and individual suite access.

• IC/CHPS Event Planning Support: Work closely with and support college leadership (e.g., Associate Deans, Director of Communications), Dean's office staff, and CHPS faculty with the planning and preparation for annual reoccurring events as well as individual events and ceremonies (e.g., Fall Assembly, Spring Assembly, Assistive Technology Fair, Healthy Aging Fair).

• IC Event Vendor/Procurement Support: Arrange for food, refreshments, entertainment, etc., as relevant to individual events in IC and serve as primary contact for selected internal and external vendors, track expenses within event budgets, review/approve contracts, invoices, and submit for approval and payment processing.

• IC Event Implementation Support: Provide on-site support, overseeing set-up and breakdown of furniture and clinical/research/IT equipment, arranging for and managing student volunteers, managing reception/registration, providing facility tours including the provision of factual information on college goals and activities, and helping to address any issues or emergencies that may arise in conjunction with involved CHPS faculty, staff, and students.

• IC Communications Support: Coordinate with relevant college leadership and teams to set-up event advertisement, website, social media (pre- and post-event), registration, arrange photography, maintain and generate event rosters, maintain contact and attendance sheets, create participation certificates, maintain debriefing notes, and manage event success data (post-event survey development/management/analysis) / other database materials.

• IC Facility Usage Support: Provide general troubleshooting for infrastructure and IT in shared and research lab spaces, make JIT and regular connections/requests to IT/building management for professional support as needed for on-site activities, meetings events, and day-to-day operations.

• Faculty/Associate Dean Administrative Support: Assist with scheduling, calendaring, purchasing, and general administrative support activities.

• Other duties associated with college research, instruction, and outreach activities in support of the CHPS Strategic Plan as they might arise and be assigned.

Minimum Qualifications:

High School Diploma or equivalent and 2+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• Bachelor's or Master's Degree in a related area and 4+ years of related experience.

• Receptionist Experience.

• Event Management Experience/Training.

• Communications Experience/Training.

• Customer Service Experience/Training.

• Administrative Support Experience.

• Procurement/Vendor Management Experience

Additional Application Materials Required:

• Cover letter detailing background/training/experience relating to Minimum Qualifications and the Preferred Qualifications.

• Resume organized to highlight relevant background, training & employment experience.

Special Instructions to the Applicants:

Please include both a Resume and Cover Letter detailing background/training/experience relating to the Minimum Qualifications & Preferred Qualifications.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• Flexible work environment

• And more...For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Veteran's Preference:

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans' Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or emailoie@ucf.edu.