Business Services Professional (Senior to Principal) (Open Rank)

Job Summary:

The Business Services Professional provides critical professional and operational support to the Department of Radiology, Office of the Chair in a variety of areas including daily office operations, executive support and finance. This position is responsible for the oversight and implementation of general administrative processes for the office of the Chair. This person acts independently and exercises initiative to achieve Department of Radiology goals and missions, maintains confidentiality, and establishes and maintains positive working relationships. This position supports the Chair, Vice Chair of Clinical Operations and the Vice Chair of Finance and Administration. This position works with the executive faculty to create quarterly clinical administrative call schedule. This position collaborates with multiple departments, executive assistants, and all levels of University Staff and leadership. This position is the facilitator of faculty promotions and tenure processes in the School of Medicine for Radiology faculty at Children's Hospital Colorado, University Hospital and all affiliate hospitals. This position is responsible for complex scheduling at a high level. This position coordinates, plans and executes meetings, official functions on and off campus in compliance with university policies. This position provides office oversight for facility management, requesting office keys, and setting up telephones for new faculty and staff. This position creates and maintains department records according to the record retention policy. This position assists with project management tasks as assigned.

Key Responsibilities:

Business Service Senior Professional

Operations Management: 50%

• Manage the office of the Chair of Radiology in a proactive and professional manner.
• Responds to in-person, written and telephone requests from peers, faculty, staff and other high level executive assistants.
• Serves as the first point of contact for facilities issues.
• Creates clinical administrative call scheduling.

HR related activities: 10%

• Facilitates faculty promotions and tenure processes in Interfolio.
• Updates department communication service with new and departing faculty and staff.

Logistics and Procurement Support: 40%

• Schedule and monitor travel, procurement of goods and services for the organization and maintain records.
• Communicate travel and purchase polices to maintain compliance.
• Creates purchase orders, requisitions, payment vouchers, assists with vendor setup requests in CU Marketplace.
• Prioritize and schedule complex internal and external meetings and events, including venue and menu selection as required.
• Manage and procure annual memberships to American College of Radiology and Colorado Radiological Society for all Radiology faculty members.

Business Services Principal Professional:

Work performed in addition to examples above.

Operations Management: 50%

• Acts as subject matter expert in the promotions and tenure process for the faculty
• Acts as an expert in leading and coordinating complex projects
• Organizes and attends high level meetings as needed to take notes and always maintain confidentiality, especially when transcribing.
• Daily administrative support for the Office of the Chair: screening phone calls for appropriate response; daily and special correspondence for the Department; mail recovery and distribution.

Logistics and Procurement Support: 40%

• Communicate travel and purchasing polies to maintain compliance. Creates purchase orders, requisitions, payment vouchers, assists with vendor setup requests in CU Marketplace.

Work Location:

Onsite - this role is expected to work onsite Monday through Friday and is located in Aurora, CO.

Why Join Us:

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Equal Employment Opportunity Statement:

The University of Colorado (CU) is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing non-discrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply.

Qualifications:

Minimum Qualifications:

Business Services Senior Professional

• A bachelor's degree in business, business administration, healthcare administration, public administration, communications, or a directly related field from an accredited institution and 2 years of professional level experience in an academic healthcare environment.

Business Services Principal Professional

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, or a directly related field from an accredited institution.

The position requires extensive, diverse and progressively responsible experience, including direct responsibility for executive level calendar management for multiple executives, event planning for internal and external events.

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Executive level administrative support for multiple executives.
• Experience working with and maintaining compliance with University's administrative and financial policies.
• Experience in University's procurement and travel software.
• Experience in high level clinical administrative call scheduling.
• Experience in promotions software, Interfolio.

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• High level of integrity and ethics.
• Demonstrate initiative by assessing systems, making suggestions for streamlining, cost savings, improving workflow and other process improvements.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Cindy Mansfield, cindy.mansfield@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as HIRING RANGE (minimum - 40^th posting max).

Business Services Senior Professional $60,514-$76,974

Business Services Principal Professional $69,591-$88,519

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.