Proposal Manager

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Proposal Manager

McMillen, Inc. is looking for a Proposal Manager to join our team-someone who is strategic, creative, detail-oriented, and thrives in a collaborative environment. This role is perfect for a proposal professional who is passionate about storytelling, excels at managing complex pursuits, and understands how to craft messages that set us apart from the competition. If you have a growth mindset, impeccable attention to detail, and enjoy bringing teams together to win work, we want to hear from you.

Responsibilities:

• Lead and manage the development of engineering and construction proposals, ensuring compliance and compelling storytelling.
• Analyze RFPs/RFQs in detail, ensuring compliance with requirements while recognizing client priorities/intent, underlying needs, and key decision drivers.
• Collaborate with technical staff, business development, and leadership to craft winning strategies and proposal messaging.
• Coordinate with teaming partners and subcontractors to ensure seamless integration of proposal content.
• Edit and refine proposal narratives to enhance clarity, persuasiveness, and brand consistency.
• Conduct research on company qualifications, client priorities, and competitor positioning to develop strong win themes and differentiators that align with each pursuit.
• Master page layout and content organization to ensure key messages, takeaways, and differentiators are strategically highlighted for maximum impact and readability.
• Develop presentations, prepare teams for interviews, and create other marketing materials to support business development efforts.
• Maintain an organized system for document management, content recovery, and knowledge sharing.
• Delegate tasks effectively to ensure high-quality, deadline-driven proposal submissions.
• Stay current on industry trends and best practices in proposal management to continuously improve processes.

Requirements:

• Minimum 8⁺ years of experience in proposal management within the AEC industry, preferably in water resources.
• Proven ability to develop strategic, compelling, and compliant proposals for both public and private agencies.
• Exceptional writing, editing, and storytelling skills tailored to speak to a wide range of clients and audiences.
• Strong problem-solving skills with the ability to think critically and piece together complex information.
• Highly structured and efficient in handling multiple projects and competing demands.
• Ability to delegate effectively while providing mentorship and maintaining high standards of quality.
• Expertise in document and content management.
• Strong verbal and written communication skills with a collaborative approach.
• Highly motivated with a growth mindset and a passion for continuous improvement.
• Experience with SF330 format is a plus.
• Experience working on design-build proposals is a plus.

McMillen's marketing team (aka the Marketeers!) believes the best ideas come from a mix of creativity, strategy, and shared lessons learned. We push each other to think differently, refine our work, and deliver standout results-while having fun along the way.

Compensation Package:

• Pay Range: $90,000 - $120,000 (DOE)
• Benefits: McMillen provides a full Benefits Program comprising medical, dental, vision, life, disability, FSA, EAP, 401(k) and match, 9 paid holidays, generous PTO, opportunity for stock ownership, and wellness reimbursement.

Who we are: McMillen, Inc. designs and builds solutions that shape the future of water resources. As an employee-owned firm, we take pride in every project because we know our work truly matters. Our people thrive on solving complex challenges, pushing boundaries, and refining their craft. We don't look for the complacent or the comfortable. We seek problem solvers, innovators, and experts who are always striving to be better. We support continuous learning, cutting-edge technology, and a balanced work-life environment so our employees can build careers they're proud of.

We are focused in the dams, energy, fisheries, natural resources, and infrastructure markets. With staff across the United States, Canada, Europe, and beyond, we bring global best practices to our clients. Our people integrate engineering, environmental, and construction expertise to deliver practical, results-driven outcomes. From concept to completion, projects are guided through feasibility studies, permitting, design, construction, and commissioning, ensuring technical precision and real-world functionality.

EEO: McMillen, Inc. is an EEO/Affirmative Action Employer and will make all employment related decisions without race, color, religion, sex, national origin, disability or protected veteran status.

Visa sponsorship, including renewal during employment, will not be provided for this position.

No recruiters, please.