Executive Assistant

Dairy Farmers of America
United States, Texas, Dallas
Mar 13, 2025
Executive Assistant ABOUT THE ROLE We are seeking an experienced and proactive Executive Assistant to provide comprehensive administrative support to our executive team. This role requires excellent communication, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment. You will be the point of contact for internal and external stakeholders, ensuring smooth operations and effective communication. Possess advanced technical proficiency with a variety of tools, software applications, and/or databases. Prepare and perform general analysis on spreadsheets and reports, maintain records, and create and/or assemble presentation material. Disseminate information to internal staff and external contacts. Perform duties requiring knowledge of office equipment, vendors/suppliers, company services and structure, internal resources, and/or business continuity. Document processes and procedures. May organize special events and/or coordinate special projects. Provide budget support by reviewing and submitting standard expenditures. May function in a lead capacity to coordinate and direct the work of other administrative staff, serve as a resource in complex situations, and coach/mentor administrative staff. Work independently with minimal direction and demonstrate strong detail orientation. Perform tasks, including those of a confidential nature, using judgment and discretion. Job Responsibilities Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives Prepare and perform general analysis on spreadsheets and reports, maintain records, and create and assemble presentation material Plan, coordinate, and organize special events Provide budget support by reviewing and submitting expenditures Handle confidential information with discretion and professionalism Schedule and coordinate meetings, conference calls, web meetings, and other executive events. Reserve meeting space and ensure availability of audio visual and other ancillary equipment and materials, if required Coordinate in-office and offsite meetings, lunches, and events as needed Compose, assemble, review, edit, and maintain documentation such as spreadsheets, presentations, emails, memos, reports, and other materials while ensuring grammar, punctuation, spelling standards, and internal style guidelines are maintained Produce and distribute scheduled and ad-hoc reports Handle incoming and outgoing mail and calls Maintain databases and filing systems, whether electronic or paper Order and maintain inventory of appropriate office and meeting supplies Cross train with others and train others on operational aspects within their scope of responsibility Provide highly skilled administrative support and assist with tasks when requested by various business units The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required Pay: $28.00 - $33.00 Education and Experience High school diploma or equivalent Must possess *minimum of six (6) years* of progressive executive-level administrative experience Proficiency in use of social media for business purposes Project coordination experience preferred Certification and/or License - may be required during course of employment Knowledge, Skills, and Abilities Advanced knowledge of and skill with Microsoft Office Suite and various systems Able to demonstrate customer service skills in a courteous, professional, and helpful manner Able to respond courteously and efficiently to inquiries, complaints, and requests Able to communicate clearly and effectively, both verbally and in writing Able to interact positively and work effectively with others (interpersonal skills) Able to maintain confidentiality of information Able to problem solve Able to work with accuracy and attention to detail Able to multi-task Able to organize time, energy, and resources effectively to achieve goals (i.e., organizational skills) Able to perform tasks and duties with minimal direction Must be able to read, write and speak English Oak Farms/DFA is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.