Executive Assistant

As the largest pureplay adhesives company in the world, H.B. Fuller's (NYSE: FUL) innovative, functional coatings, adhesives and sealants enhance the quality, safety and performance of products people use every day. Founded in 1887, with 2023 revenue of $3.5 billion, our mission to Connect What Matters is brought to life by more than 7,000 global team members who collaborate with customers across more than 30 market segments in over 140countries to develop highly specified solutions that enable customers to bring world-changing innovations to their end markets.

Position Title: Executive Assistant to the Chief Human Resources Officer (CHRO)

Location: St. Paul, MN - Hybrid

Position Overview

The Executive Assistant will provide high-level administrative support to the Chief Human Resources Officer (CHRO), ensuring smooth daily operations and enhancing strategic efficiency. This position involves managing complex calendars, coordinating meetings and travel, and handling sensitive information. The Executive Assistant will also facilitate communication between internal and external stakeholders and support key HR initiatives.

Primary Responsibilities

• Manage and maintain the CHRO's complex calendar, including scheduling meetings, appointments, and travel arrangements.
• Oversee the HR organization calendar of standing meetings and events.
• Track key HR projects, initiatives, and deadlines to ensure timely execution.
• Support HR team, corporate training events, meetings, and initiatives as needed.
• Coordinate travel logistics, balancing efficiency and cost management, including booking flights, accommodations, and transportation.
• Handle expense reports, invoices, and budgeting tasks related to the CHRO's office.
• Prepare materials for meetings, presentations, and reports.
• Serve as a liaison between the CHRO and internal/external stakeholders.
• Draft correspondence, emails, and communications on behalf of the CHRO.
• Organize and maintain HR files, records, and documentation.

Minimum Requirements

• Associate's degree or equivalent work experience with an additional 5 years of work experience, or a Bachelor's degree with 2 years of experience.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent written and verbal communication abilities.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools like Zoom, Slack, or Teams.
• Ability to work independently and prioritize tasks effectively.
• Strong problem-solving and decision-making skills.

Preferred Requirements

• Experience coordinating travel and handling executive scheduling.
• Previous experience working in a Human Resources or corporate environment.
• Familiarity with HR software or systems.
• Ability to handle confidential and sensitive information with discretion.

Pay is based on several factors including but not limited to education, work experience, certifications, and geographic location.

In addition to your salary, H.B. Fuller offers employees a competitive total rewards package including comprehensive benefits, incentive and recognitions programs, health & wellness benefits, 401K contributions, paid time off and paid holidays. Eligibility may vary.

H.B. Fuller is an Equal Employment Opportunity employer and proud to have created a collaborative culture where employees around the world are seen, heard, and respected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or marital status or status as a protected veteran, or any other legally protected classification.

H.B. Fuller does not accept unsolicited resumes from recruiters, employment agencies, or staffing firms. To conduct business with H.B. Fuller, a written service agreement must be executed by Human Resources prior to submitting any information relating to a potential candidate. Without a signed service agreement, H.B. Fuller shall not be obligated for payment of any fee or compensation.