Operations Administrator

Title: Operations Administrator

Classification: Non-Exempt

Department: 91

Reports To: Administrative Manager

Position Type: Full-Time Shift: 1st Hours: Monday-Friday 7:00am-4:00pm

Last Updated: 02/2025

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CORE VALUES

Schupan expects all employees to perform their job duties and consistently follow the core values, by exhibiting behaviors at work that reflect:

• Integrity - We are honest in our interactions to foster trust, accountability, and responsibility.
• Empowerment - We are committed to providing the resources necessary to elevate our employees & our business to excellence.
• Sustainability - We are dedicated to the wellbeing of our communities, our people, our environment and to the long-term success of our business.
• Compassion - We are inspired to help others and committed to a workplace of kindness, understanding, and respecting others' diverse perspectives and experiences

SUMMARY

The Operations Administrator is responsible for the shipping, receiving, clerical and administrative functions for the department. In addition, this position is responsible for the complete operation and documentation of the physical truck scale. This position is in Kalamazoo, MI, and is fully onsite.

Essential Functions (Other duties may be assigned and management retains the discretion to add, delete, or change the duties at any time)

• Complete paperwork associated with billing, buying, receiving, and shipping of scrap metal in an accurate and timely manner
• Answer phones and assist drivers, visitors, and staff entering the facilities
• Weigh inbound and outbound material for shipping and receiving by utilizing the truck scale
• Prepare, post, and mail invoices
• Enter weights, photographs and associated documentation into ERP system
• Enter and post daily production logs
• Maintain scale and departmental records; files copies of weight tickets and shipping documents
• Verify and maintain scale weights of boxes and trailers
• Receive parts on purchase orders
• Review and finalize scale receivers
• Attach printed scale receivers to scale tickets then send to trades payables.
• Assist with month-end duties according to the calendar and notifies the Divisional Controller when complete
• Collaborates with the Operations Manager on reporting and inventory tracking
• Must be able to interact in person with peers and the public
• Must be able to handle high stress situations
• Perform other duties as assigned

REASONABLE ACCOMMODATIONS STATEMENT

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

QUALIFICATIONS

Education and Experience:

• High School Diploma, GED, or equivalent (Required)
• A minimum of 3 to 5 years experience in an accounting or similar administrative role
• Associates degree (preferred)

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to:

• Routinely sits; uses hands to type

WORKING ENVIRONMENT

• Personal protective equipment (PPE) is required in the production department and other designated areas.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.