New

Administrative Assistant

JLL
parental leave, paid time off, 401(k)
United States, Connecticut, Stamford
1 Station Place (Show on map)
May 21, 2025
JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves: We are looking for an Administrative Assistant to perform administrative and office support activities for multiple manager and director level individuals. You will provide high level administrative support to commercial real estate brokerage producers and Project and Development Services team members within our Stamford office. You will have the opportunity to engage in a well-rounded list of contributions for the team, which will include: general duties such as printing, binding, creating spreadsheets and presentations, scheduling meetings, greeting clients, conference room set up,office maintenance, IT support, expense management, travel arrangements& front desk coverage as needed. We offer a fun, fast-paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, PDS, research and marketing to help in the overall success of the office. What is your day to day? * This position is the first point of contact for office guests and vendors * Produce/update/format a variety of documents with precision and timeliness - reports, memos, proposals, surveys, charts, agreements, PowerPoint presentations, including red lining. * Print and bind presentations and various marketing deliverables * Prepare and execute expense reports on a regular and timely basis. * Perform clerical duties to include photocopying, mailing and scanning documents. * Order office supplies, equipment, and pantry items, and maintain the office as a professional, organized, and well-kept environment * Participate in weekly Management Staff Meetings, taking meeting minutes. * Assist with onboarding new employees, including IT equipment setup, access card credentials, and office orientation * Mail distribution and deliveries * Book travel arrangements as directed * Full calendar management and meeting coordination for internal stakeholders and external clients * Organize files as directed and maintain directory of stored files * Manage conference room schedule and order catering as needed * Coordinate with vendors, building and IT on facility related issues * Provide support to team in technology applications, i.e., Adobe/PDF, MS Office applications and other company supported programs. What's in it for you? * Join an industry leader and shape the future of commercial real estate * Deep investment in cutting-edge technology to power your work * Comprehensive and competitive benefits plan * Support the exponential growth of our business by providing people integration and synergy * Develop our people for bigger and better roles * Supporting ambitions beyond the workplace * Applying new technology and data to drive change Interested? An ideal candidate would need to have the following qualifications: Required: * 2+ years direct experience in a support function role * Highly proficient in Microsoft Office Suite including, Word, Excel, Power Point, Outlook with ability to learn new software and JLL's in- house platforms * Project management capabilities, including multi-tasking, prioritization, deadline management, & the ability to work both independently & with a team * Resourceful, proactive, detail-oriented, & willing to learn with a positive attitude & a drive for personal growth & development * Able to assert discretion & professionalism when given access to confidential & private information * Strong proofreading and editing abilities * Professional demeanor, ability to work effectively in an autonomous environment Estimated total compensation for this position: 70,000.00 - 75,000.00 USD per year The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data . Location: On-site -Stamford, CT If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays *JLL Privacy Notice* Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here. Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view ourSupplemental Privacy Statement which describes your rights and disclosures about your personal information.If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Accepting applications on an ongoing basis until candidate identified.