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Business/Administrative Associate II (Associate Director for Human Resources and Finance)

University of Illinois Chicago
United States, Illinois, Chicago
Jan 16, 2025
Business/Administrative Associate II (Associate Director for Human Resources and Finance) Business/Administrative Associate II (Associate Director for Human Resources and Finance) Hiring Department: Graduate College, Administration Location: Chicago, IL USA Requisition ID: 1029054 FTE: 1 Work Schedule: Shift: Days # of Positions: 1 Workplace Type: Hybrid Posting Close Date: January 20th, 2025 Salary Range (commensurate with experience): $80,000.00 - 92,500.00 / Annual Salary About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. This position provides oversight and management of the Human Resources and Financial Operations of the Graduate College. The position involves implementing and advising the Dean on issues of compliance, financial planning, human resources, and facilities management. The position is also responsible for drafting and implementing policies in these areas to improve operations and ensure compliance. Duties & Responsibilities Financial Administration: Provides oversight and management of college-wide finance and business operations. Monitors college accounts to ensure fiscal responsibility and compliance with university, state, federal, and professional standards. Responsibilities include, but are not limited to: Preparing budget materials and advising the Dean on the college's annual budgeting process Leading all budgeting, cost accounting, fiscal reporting, reconciliation, and financial compliance activities of the college Providing the Dean with analysis in key areas such as compensation and expenditures Monitoring MOUs and budget requests and preparing status reports and financial data Overseeing purchasing and vendor contracts Administering scholarship and award payments Overseeing the Purchasing and Travel Card Programs as the department card manager (DCM) Representing the college to the Office of Budget and Financial Analysis, campus and university finance units, and at the Business Officers' Council meetings Performing other related duties as assigned. Human Resources Administration: Provides oversight and management of college-wide human resource operations by administering activities for recruiting and hiring staff and faculty. Provides guidance to the Dean regarding UIC Human Resources operations and collaborates to develop staffing plans based on budget and operational needs to support efficient operations. Responsibilities include, but are not limited to: Overseeing the recruitment and search efforts for all positions within the college Serving as processor for all human resources and payroll transactions Coordinating and ensuring the college's compliance with all mandated training and reporting; maintaining consistent policies, procedures and proper documentation in all areas of human resources Advising the Dean in the development of internal HR procedures and practices consistent with HR policies, the state university civil service system, and labor union agreements; overseeing facility requests and building access Representing the college at the HR Advisory Council & Practice Group meetings and serving as the contact between college and central HR Performing other related duties as assigned. Minimum Qualifications Bachelor's degree in business administration, management, or a field related to the position. Five years of professional business, financial, and/or managerial work experience. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.) Preferred Qualifications Knowledge of business, finance, and human resources principles and practices, preferably in a university setting. Grant management experience preferred. Strong financial, communication, analytical, and problem-solving skills. Demonstrated ability to deconstruct complex issues and provide creative solutions. Demonstrated strong decision-making ability. Demonstrated ability to work independently and as a team member. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Looking for more University of Illinois positions? We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions. University of Illinois Urbana-Champaign University of Illinois Springfield University of Illinois System Office University of Illinois Foundation The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/13946?c=uic Copyright 2024 Jobelephant.com Inc. All rights reserved. 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