Payroll Representative

Project duration: 24 months

The Payroll Specialist will perform tasks to establish and maintain employee and payroll records. Duties may include entering/editing timekeeping
records, tax withholding records, direct deposit records, voluntary and involuntary (garnishment) records in Kronos and PeopleSoft HRMS. T asks are
routine in nature and require little or no deviation from established procedures. Work is conducted under supervision of Payroll Manager.

Minimum Education
High School Diploma or GED (Required)

Minimum Work Experience
2 years' processing high-volume on bi-weekly schedule. Payroll processing using PeopleSoft v9.0 or higher; Kronos WFC Time & Attendance v .6.0 or higher (Required)

Functional Accountabilities
Time and Attendance

• Assist managers/timekeepers with timecard edits.

• Review timecards with employees/managers to explain/resolve discrepancies.

Customer Service

• Answer phone calls and emails from employees and provide timely and appropriate responses.

• Review a Paycheck Inquiry Forms (PIF) and process in accordance with established department standards.

• Other Duties as assigned.

PeopleSoft HRMS

• Review employee data to resolve pay discrepancies.

• Enter/edit tax updates, direct deposit, and voluntary/involuntary deductions.

• Print and distribute bi-weekly pay checks and pay advices.

• Compile data to be included in department file for Component Interface (CI) into system.

• Process reversals of checks as appropriate.

• Initiate Stop-Pay and Re-Issue requests for lost or destroyed checks.

Off-Cycle Check Processing

• Process manual checks as appropriate.

• Process final vacation payments for terminated staff.

• Enter items in Positive Pay with Capitol One Bank.

• Void Stop-Pay items with Capital One Bank.

Safety/Confidentiality

• Maintains employee data to ensure all documents are secure.

• Conducts quarterly audits to ensure voluntary deductions are correct.

Organizational Accountabilities
Organizational Commitment/Identification

• Anticipate and responds to customer needs; follows up until needs are met

Teamwork/Communication

• Demonstrate collaborative and respectful behavior

• Partner with all team members to achieve goals

• Receptive to others' ideas and opinions

Performance Improvement/Problem-solving

• Contribute to a positive work environment

• Demonstrate flexibility and willingness to change

• Identify opportunities to improve clinical and administrative processes

• Make appropriate decisions, using sound judgment

Cost Management/Financial Responsibility

• Use resources efficiently

• Search for less costly ways of doing things

Safety

• Speak up when team members appear to exhibit unsafe behavior or performance

• Continuously validate and verify information needed for decision making or documentation

• Stop in the face of uncertainty and takes time to resolve the situation

• Demonstrate accurate, clear and timely verbal and written communication

• Actively promote safety for patients, families, visitors and co-workers

• Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance