Collections and Lien Coordinator

Job Title: Collections and Lien Coordinator

Job Summary:

We are seeking a skilled and detail-oriented Collections and Lien Coordinator to assist with collections, lien management, and special projects within the organization. The ideal candidate will be responsible for accounts receivable, coordinating lien filings, and providing administrative support. This role requires excellent organizational, communication, and multitasking skills, as well as experience in collections and lien management. The coordinator will also play a critical role in ensuring deadlines and objectives are met.

Key Responsibilities:

Collections and Accounts Receivable:

• Monitor outstanding accounts and take proactive steps to collect overdue payments.
• Initiate and maintain regular communication with clients regarding payment status, negotiating payment plans when necessary. Initiate and maintain communication with sales, service and parts departments as needed.
• Track and maintain detailed records of collections activities and prepare reports for management on outstanding receivables.

Lien Management:

• Prepare, file, and manage lien documents and releases in compliance with applicable state and federal laws.
• Track lien deadlines and ensure timely and accurate lien filing for all projects.
• Maintain organized records of lien activities and provide updates to internal teams and external stakeholders.
• Serve as a point of contact for sales and accounts receivable.

Reporting and Documentation:

• Generate regular reports on collections activities and lien filings.
• Ensure all collections and lien-related documentation is accurately filed and easily accessible for audits or future reference.
• Maintain up-to-date records, including status updates.

Compliance and Process Improvement:

• Ensure that all collections and lien activities comply with company policies, legal requirements, and industry best practices.
• Identify opportunities for process improvements in collections, lien management, and special project execution, providing recommendations to streamline operations.

Qualifications:

• High school diploma or equivalent; a bachelor's degree in business, finance, or a related field is a plus.
• 2+ years of experience in collections, accounts receivable, lien management, or a related field.
• Knowledge of lien laws, particularly in construction.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Strong communication, negotiation, and problem-solving skills.
• Experience supporting cross-functional teams or special projects is a plus.

Working Conditions:

• Full-time position with standard office hours.

Reports to: Director of Accounts Receivable

Location: Liberty MO

Hourly: $21-25 hour