Assistant Dean, Chief Administrative Officer - 131885

The UC San Diego School of Global Policy and Strategy (GPS) is an interdisciplinary, discovery-driven graduate school focusing on international affairs and public policy. We offer an original and rigorous approach to policy, as our goal is to create global policy solutions that matter. At GPS, students learn from world-class professors while surrounded by a diverse body of students from all over the world. And our San Diego location gives us the freedom to seek progress untethered from tradition and lean into the power of the Pacific Coast as a hub of innovation, diversity and proactive problem-solving.

GPS instructs a diverse student body of domestic and international students in the MPP, MCEPA, MIA, and MAS-IA degree programs, a joint Ph.D. with the Department of Political Science and executive education programs. GPS also administers the International Studies Program, offering a rigorous curriculum for students interested in international affairs with nine B.A. degree options, three combined BA/MIA and BA/MPP programs, and a minor program. GPS is also the parent organization to major research centers: 21st Century China Center, 21st Century India Center, Big Pixel Initiative, Center for Commerce and Diplomacy, Cowhey Center on Global Transformation, Center for U.S.-Mexican Studies, Fudan-UC Center on Contemporary China, Japan Forum for Innovation and Technology, Korea-Pacific Program, Policy Design and Evaluation Lab, SDG Policy Initiative, Wavemaker Lab, and the campus-wide Deep Decarbonization Initiative and the UC Institute on Global Conflict and Cooperation.

This position reports to the Dean, with a dotted line report to the Associate Vice Chancellor for the EVC.

Acting under general direction of the Dean, and with a large degree of autonomy, the Assistant Dean and Chief Administrative Officer provides internal and external coordination, management, and oversight of all financial, academic personnel, human resources, informational technology, and facility resources for the School of Global Policy and Strategy (GPS). Serves as part of the Dean's executive leadership team and as a key staff adviser to the Dean. The Dean's executive leadership team is responsible for advising the Dean on the short and long- range strategic planning, administration, leadership, policy development, and other matters of broad relevance to the school.

In the absence of the Dean, the Assistant Dean acts on their behalf in matters which may be delegated to a staff member and may substitute for the Dean at campus and external meetings. The Assistant Dean chairs or co-chairs all searches for senior staff positions, including other Manager and Senior Professionals (MSP) level positions. The Assistant Dean attends weekly meetings of senior staff to monitor a wide range of issues which broadly affect the school, including setting priorities for new opportunities and initiatives consistent with the expansion and development of GPS.

• Bachelor's degree in related area such as Business Administration typically with post-degree experience and/or equivalent experience/training.

• Proven excellent leadership, business and management skills. Demonstrated understanding of the importance of an organizational structure, resource management, communication and protocol when implementing solutions.

• Strong demonstrated knowledge of federal and state funding policies and procedures, and with thorough knowledge of and experience in contract and grant administration.

• Strong demonstrated experience managing, supervising and motivating technical and administrative staff. Ability to maintain good morale and maintain productivity. Knowledge of team dynamics, proven ability to work in a team setting. Ability to anticipate problems in work assignment areas and identify appropriate solutions to determine department's needs and direct workflow.

• Excellent interpersonal skills to effectively lead, motivate and influence others and to develop and maintain high standards of customer service. Excellent interpersonal and communication skills to effectively interact tactfully and diplomatically, yet assertively, with all segments of the campus and community; skill in resolving conflict situations and in recognizing politically sensitive situations.

• Demonstrated proven ability managing diverse programs with significant budgetary impact.

• Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.

• Excellent ability to establish metrics for department and employee goals.

• Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques.

• Thorough knowledge of common organization-specific and other computer application programs.

• Excellent project management skills, including the capability of managing capital projects.

• Very strong ability to quickly evaluate complex issues and identify multiple options for resolution.

• Excellent ability in developing, designing, and implementing operational and procedural policies, new administrative policies, reports, procedures and practices.

• Demonstrated extensive experience and expertise in managing all aspects of human resources (academic and staff) with proven ability to interpret and enforce related policies and procedures. Broad knowledge of policies and procedures related to staff and academic classification, recruitment, appointment and compensation. Proven ability to counsel employees on personnel rules and regulations governing employees.

• Demonstrated knowledge and experience in space and facilities management including: needs analysis, funding, design, construction and renovation of buildings, classrooms, office and labs.

• Excellent ability to analyze large quantities of data (financial, space, workload, etc), identify objectives and constraints, and develop effective recommendations.

• Reliable to attend on- and off-campus planning meetings. Ability to work flexible work schedule, evenings, and weekends as needed.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace