Learner Development Program Coordinator

Position Overview

Responsible for providing intermediate level professional education program support utilizing knowledge of professional education, curriculum standards, and professional student learning for the Office of Learner Development, which is housed within the Medical School. The Office of Learner Development supports medical student academic performance and wellbeing and health. This position supports student groups and their initiatives and events, assists in the design and implementation of co-curricular course materials on CANVAS, and supports the team through project management and documentation. Receives some guidance and direction. Promotes the general welfare of those involved in educational programming, and safeguards the organization in its role within the systems and processes. This person reports to the Director of the Office of Learner Development.

About the Job

The Program Coordinator is a benefits-eligible 80% appointment (32 hrs/week) in Undergraduate Medical Education (UME) at the University of Minnesota Medical School providing complex facilitation and management for the Office of Learner Development.

Note: This is a hybrid position, does require weekly on-campus presence (preferably at least 2 days per week) and some occasional evening or weekend work.

Duties and Responsibilities

40%: Program Management

• Manages the day-to-day operations and complex schedules for the programming of the Office of Learner Development and director.
• Drafts, edits, and rewrites program materials, announcements, and other electronic/written materials related to programs
• Gathers and analyzes data to assess the effectiveness and impact of programs and activities, identifying areas for improvement and implementing process improvements (i.e. cost-benefit analysis and accountability improvements)
• Consults with students, staff, faculty, departments, and other stakeholders regarding programmatic needs for groups and individuals
• Updates and maintains the website and other online sites [e.gmed.umn.edu, Canvas].
• Prepares documents for EFS processing
• Maintain organizational files and databases

30%: Events Management

• Oversees the planning and execution of major Learner Development annual events, and activities and workshops throughout the year including Orientation Programming, Co-Curricular Course programming, whole-class mock board exams, Activities Fair, student panels and forums, and other events as assigned.
• Work with student groups (i.e. Peer Mentorship Committee, Wellbeing Committee, Peers Supporting Peers, Peer Tutors, Houses Program, Third-Party Resources Program) to coordinate and schedule multiple small-scale events throughout the year.
• Provide back up to Events Manager as needed for major UME events

30%: Student Group Support

• Advises and consults on student groups, providing direction, guidance and administrative support to the Peer Mentorship Committee, Wellbeing Committee, Houses Program, Peers Supporting Peers, Peer Tutors, Third-Party Resource Ambassadors and other related groups as assigned
• Assist in managing budgets for program student groups
• Acts as a liaison between students, student groups, and departmental leaders

All required qualifications must be documented on application materials

Required Qualifications:

• BA/BS with at least two years of experience or a combination of related education and work experience to equal six years.
• Demonstrated ability to take initiative, work independently, set priorities and meet deadlines while handling a wide range of complex administrative projects simultaneously.
• Ability to use varying styles, approaches, skills and techniques that reflect an understanding and acceptance of the role of culture in a diverse, multicultural workplace.
• Demonstrated experience with computer software required, including Microsoft Office Suite and Google Suite of Applications (Calendar, Drive, Gmail, etc)
• Ability to work flexible hours - evenings and weekend shifts may be occasionally required.

Preferred Qualifications:

• Experience supporting programs for Medical Students, Residents, or Fellows.
• Experience working in higher education.
• Experience with University of Minnesota systems (i.e., Enterprise Financial System (EFS), purchasing, Canvas, Astra)
• Familiarity with Drupal website development & Canvas Course management basics (e.g., making updates, routine revision tasks) or capacity to learn
• Ability to establish and maintain collaborative working relationships with all internal and external stakeholders from diverse backgrounds at all levels of the organization.
• Ability to lift 50 lbs
• Valid driver's license

Committed to innovation and diversity, the Medical School educates physicians, scientists, and health professionals; generates knowledge and treatments; and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery.

The mission of the regional campus located in Duluth is to be a national leader in improving healthcare access and outcomes in rural Minnesota and American Indian/Alaska Native (AI/AN) communities. In partnership with CentraCare, the regional campus in St. Cloud offers a wide range of patient experiences throughout students' education in Greater Minnesota and prepares them to become exceptional clinicians and leaders for rural and immigrant populations.

Founded in 1888, the University of Minnesota Medical School has three campuses. A four-year MD program and the MD/PhD program are located on the Twin Cities campus in addition to MD programs at regional campuses in Duluth and St. Cloud.

Pay Range: $36,500 - $41,500; depending on education/qualifications/experience

Time Appointment: 80% Appointment

Work Location: Hybrid, 2 days in-person and 2 days remote

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).