Division Administrator

Department of Pediatrics

Full Time

82893BR

Job Summary

Reporting to the Director of Division Administration, incumbent provides support to the Division Chiefs and faculty in assigned divisions. The Division Administrator is responsible for financial, administrative, operational, managerial, human resources and short and long planning issues related to his/her assigned divisions. The responsibilities of the position span all areas of the divisional, departmental and institutional missions, including administrative leadership for clinical care, teaching and research as well as financial management and oversight of budgets for those activities.

The Division Administrator works in conjunction with the Division Chiefs, Senior Administrators in the Department, and the UCSF Benioff Children's Hospitals. The Division Administrator is also responsible for coordination and communication to facilitate outreach, supporting billing and compliance initiatives for clinical and academic activities, and for coordinating, initiating, and processing personnel matters related to Faculty, Fellows, Professional and Support staff.

The Division Administrator plays a key role in developing division processes to implement and ensure timely, efficient and accurate oversight and management of division funds, policy interpretation to ensure compliance with the department and University policy, Responsible for resource management, and program development and evaluation of division academic and clinical activities.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $105,900 - $206,300 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Department of Pediatrics is one of the largest and most complex departments in the School of Medicine. The department ranks 14th in the nation among Pediatric departments for funding from the National Institutes of Health. The department is comprised of 18 divisions employing over 400 faculty, 83 fellows, 84 residents, 31 Post Docs and non faculty academics and 350 staff. The Department has annual clinical income from inpatient and outpatient activities totaling over $100 million and annual extramural funding (contracts and grants) exceeding $90 million.

Required Qualifications

• Bachelor's degree from in Business Administration, Public Administration, Accounting, or Finance and / or equivalent experience / training
• Minimum 6 years of related experience
• Minimum 5 year of experience as a lead/supervisor/manager
• Interpersonal skills and ability to work effectively across the organization at all levels; ability to interact with a diverse populations
• Knowledge and understanding of internal control practices and their impact on protecting University resources
• Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and / or accounting and payroll
• Strong verbal and written communication skills; ability to influence / persuade all levels of staff
• Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner

Preferred Qualifications

• Master's degree from an accredited institution in Business administration, public administration, accounting or finance
• Broad knowledge of common organization-specific and other computer application programs
• Skills to work collaboratively with other locations
• Proven skills to quickly evaluate complex issues and identify multiple options for resolution
• Demonstrated management and conflict resolution skills to effectively lead and motivate others

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

000547 ADMIN MGR 1

Job Category

Professional and Managerial

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

San Francisco, CA

Campus

Mission Bay (SF)

Work Style

Fully On-Site

Shift

Days

Shift Length

8 Hours

Additional Shift Details

M-F 830a-5p