Part Time - Athletics - Administrative Support

The Penn State Berks Athletics Department is seeking a highly organized and detail-oriented individual to serve as a Part-Time Administrative Support Specialist with a focus on financial operations. This role is critical in ensuring the smooth and accurate management of the department's financial processes, supporting the success of student-athletes and athletic programs.

• Assist in managing and reconciling departmental budgets, tracking expenses, and ensuring financial compliance.

• Process and maintain records of purchase orders, invoices, travel reimbursements, and other financial transactions.

• Collaborate with the university's financial offices to ensure accuracy and adherence to policies.

• Maintain accurate and organized financial and administrative records.

• Support general office functions, including scheduling, filing, and responding to inquiries.

• Assist with special projects and events as assigned by the Director of Athletics.

• High school diploma or equivalent.

• Experience in financial management, accounting, or administrative support.

• Proficiency in Microsoft Office Suite, especially Excel.

• Strong organizational, analytical, and communication skills.

• High attention to detail and ability to handle confidential information.

• Associate's or Bachelor's degree in accounting, business administration, or a related field.

• Experience in a university or athletics setting.

• Familiarity with Penn State financial systems (e.g., SAP Concur).

• This is a part-time opening, requiring approximately 20-24 hours per week, with flexible scheduling.

• Some evening or weekend hours may be required based on departmental needs.

• Hourly wage will be commensurate with experience and qualifications.

• Schedule can be in-person, remote, or hybrid.

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Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

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