Junior Accountant - Accounts Payable (Internal Only)

Marketing Statement

Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

DEFINITION
Under general supervision, performs professional accounting work of a routine to moderately difficult nature; performs related work as assigned.

CLASS CHARACTERISTICS
Junior Accountant is the entry level class of the professional accounting series. Initially under close supervision, incumbents perform more routine accounting duties while learning District policies and procedures and becoming familiar with the variety of departmental systems and practices. As experience is gained, duties gradually become more diversified and are performed under more general supervision.

REPORTS TO
Manager of Accounting, Accounts Payable

Current Assignment
This is for Internal BART Employees only.

External applicants will not be accepted. Please apply to Job #202400590

This announcement will be used to fill 2 (two) Junior Accountant positions within the Accounts Payable department.

The ideal candidate, under general supervision, will perform professional accounting work of a routine to moderately difficult nature, including but not limited to: process reimbursement of employee travel and business expenses and petty cash replenishments in compliance with guidelines and procedures; process payments for inventory / non-inventory materials invoices, services invoices, and payroll deduction payments; process cancellation and stop payments of checks, and issue replacement checks; perform calculation of sales tax accrual, reclassification of company credit card transactions, and reconcile month-end reports with general ledger reports; review and resolve voucher exceptions of moderately difficult nature that require constant and close coordination with various departments and initiate necessary corrections and adjustments; review and analyze accounting transactions for proper coding and ensure accuracy of information and calculations and prepare necessary accrual / correcting entries; reconcile and of transmittal of checks to Treasury using Excel spreadsheet; upload spreadsheets to create vouchers in accounting system; retrieve and file records; interact with vendors, budget coordinators and other department personnel; and perform other accounts payable functions as assigned by the Accounts Payable Manager.

SELECTION PROCESS
This is a SEIU Local 1021 Bargaining unit position. However, All SEIU members must follow the "Bid Form Process", failure to comply will invalidate an employee's application.

The Employment Office will screen bids/applications/resumes against the minimum qualifications. Those candidates who meet the minimum qualifications will be referred to the hiring department for further consideration. The selection process may involve a skills/performance test, written exam, and/or a panel interview. Outside applicants will not be considered until all employees who have applied have been considered first.

All applicants are asked to complete the application and/or Bid Form in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. Online applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the Bid or application form.

APPLICATION PROCESS
All SEIU Local 1021 members MUST submit their bid forms in the bid box. Failure to comply may invalidate the employee's bid.

Current Non-SEIU employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART. Current Non-SEIU employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. 0. Box 12688, Oakland, CA 94604-2688.

Online or paper applications are considered to provide supplemental information and should not be considered a substitution for the bid form itself.

Applications must be complete by the closing date and time listed on the job announcement.

1. Reviews and analyzes accounting documents and transactions for proper coding and to ensure accuracy of information and calculations.
   
   
2. Examines supporting documents to establish proper authorization and conformance with agreements, contracts and state and federal regulations; prepares cash receipt vouchers and appropriate journal entries.
   
3. Assists in compiling and preparing financial statements, general and subsidiary ledgers and supporting schedules; maintains expenditure and budgetary control accounts.
   
4. Posts property tax entries, inventory build-up and debt service fund entries; analyzes and reconciles bank statements and accounts as assigned; reimburses petty cash accounts.
   
5. Reviews monthly performance reports to ensure accurate reporting; reviews and provides financial information for quarterly performance reports.
   
6. Analyzes accrual accounts as established by the budget; prepares monthly, quarterly and annual financial statements reporting the use of state and federal monies; processes accounts payable and payroll documents.
   
7. Communicates with necessary parties inside and outside District to resolve accounting questions; interprets and applies rules and regulations of the District and government legislation affecting the District in accounting matters.
   
8. Proofreads financial reports, reconciles accounts for periodic closing and analyzes Financial Management System reports to assure accuracy; provides technical support to other departments and clerical staff.
   
9. Reviews and processes expense reports; reviews and verifies daily cash handling reports; analyzes variances in cash collections and reports reason to management.
   
10. Prepares work papers, financial statements and reports for submission to federal, state, and other agencies and for internal accounting and budgetary purposes; prepares input to the Fixed Asset Information System from payment documents, journal vouchers, cost reports and other documents.
    
11. May assist Cash Handlers and Senior Cash Handlers in sorting and counting money.

Education
Any combination of college and experience equivalent to graduation from a four-year college with major course work in accounting or a closely related field with significant course work in accounting.

Substitution
Sub-professional accounting support work may be substituted for the education. Graduation from a four-year college is preferred.

Knowledge of:

• Principles, practices and terminology of general, commercial, fund and governmental accounting
• Basic principles and practices of business data processing, particularly as related to the processing and analysis of accounting information
• Basic principles of payroll processing and wage and benefit plan concepts
• Preparation, interpretation and analysis of computer and manual input/output documents
• Applicable laws and regulations
• Basic budgeting principles and terminology
• Standard office practices and procedure

• Verifying the accuracy of financial data
• Ensuring proper authorization and documentation for disbursements
• Analyzing, posting, balancing and reconciling financial data and accounts
• Making accurate mathematical calculations
• Preparing clear, concise and complete financial reports and statements
• Establishing and maintaining effective working relationships with those contacted in the course of work
• Explaining technical subjects to non-technical personnel and others
• Quickly learn the organization and structure of District work and the policies and procedures related to the work

Equal Employment OpportunityGroupBox1

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov.

Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs.