HUMAN RESOURCES ASSISTANT

Cook County Health and Hospitals
$22.073 - HOURLY
life insurance, paid holidays, sick time
United States, Illinois, Chicago
1969 Ogden Avenue (Show on map)
Jan 06, 2025
Job Posting : Dec 6, 2024, 6:42:48 PM Closing Date : Ongoing Full-time A.M. P.M. Collective Bargaining Unit : RWDSU Local 200 Admin Assistants BHS Posting Salary : $22.073 - HOURLY Organization : Health and Hospital Systems PLEASE BE ADVISED that this This job posting is ONLY for Agency Contract Workers who are currently working at CCH. You will be eligible for the position, location, department, and shift in which you are currently placed. Please note that external applicants or individuals not currently under contract at CCH are not eligible for this opportunity. By applying, you acknowledge that your application will be considered solely based on your current contract placement at CCH. LOCATION: CURRENT LOCATION BEING WORKED AS AGENCY STAFF DEPARTMENT: CURRENT DEPARTMENT BEING WORKED AS AGENCY STAFF SHIFT: CURRENT SHIFT BEING WORKED AS AGENCY STAFF Position Summary RWDSU LOCAL 200 ONLY A confidential and critical position, which under general supervision performs a variety of specialized, complex activities in the coordination of Human Resources services in the areas of recruiting. Strong emphasis on proactive problem resolution and departmental communications. Typical Duties * Plan, coordinate, and participate in HR related programs and activities. * Investigate, document, and resolve HR problems and issues. * Serve as a primary contact for routine HR-related inquiries from management and staff. Research and respond to issues. Escalate more complex inquiries to the appropriate resource. * Coordinate the recording and maintenance of HR and Payroll data, and the generation and distribution of related reports and information (HR metrics, data requests, etc.). * Conduct preliminary analyses of data, setting forth progress and adverse trends. Provide input into any recommendations or conclusions. * Prepares weekly and/or monthly HR metrics reports, including but not limited to HR transactions; tracking of leaves; data regarding non-CCHHS staff such as contractor/consultant staffing, volunteer staffing, etc.; recruiting and staffing metrics and other reports when and as needed. * Review all personnel forms for completeness and accuracy. * Assist in the preparation and distribution of internal communication. * Maintain liaison with Payroll and others across CCHHS as necessary to obtain and provide information. * Assists of visit and the person they wish to see and directs customers to proper area within the HR Department. Answers inquiries and distributes requested documents as needed. * Works on special projects when and as assigned by management. * Performs other related duties as assigned. Recruiting Duties: * Support the recruiting team with day-to-day processing of correspondence and any other forms of written communication needed for candidates including verification that all hire documents are properly completed and are in compliance with established guidelines; works with Hiring Managers to obtain required documents, signatures, etc. * Data entry and maintenance in the CCHHS HRIS System and Recruiting Database; generate reports from same when needed and to assist in the performance of data analysis. * Research, investigate and follow up on internal and external inquiries related to vacancies posted, vacancies filled, etc. * Works and coordinates with Labor on the tracking of vacancies filled via labor actions such as re-calls. * Prepares copies of requested postings and/or paperwork in connection with inquiries from the union, in response to FOIA requests, OIIG investigations and other inquiries. * Set up and maintain files on all candidates to ensure all required pre- and post-employment documents, appropriate acknowledgement forms, transcripts, certifications; licenses, etc. are in the file. * Performs employment-related actions including but not limited to verifications of employment, reference checks, online verifications with sites such as state and federal exclusion and sanction websites. Minimum Requirements * High School Diploma or G.E.D. certificate and six (6) years of full-time work experience in a Human Resources Department in an administrative or clerical role (must provide copy of High School Diploma or GED) OR Graduation from an accredited college or university with a Bachelor's degree or higher and two (2) years of full-time work experience in a Human Resources Department in an administrative or clerical role (must provide official transcripts at time of interview) * Must be proficient in Microsoft Office with a high concentration in Excel spreadsheets Must be able to type 30 words per minute (testing will be required) This position requires traveling to work assignments for which the employee must provide his or her own adequate means of transportation Preferred Qualifications Previous work experience in a major hospital, medical center, university, government agency or corporation with more than 1,000 employees working at the same site Previous work experience in a fast-paced environment with a high volume of work PHR certification Knowledge, Skills, Abilities and Other Characteristics * Sensitivity and respect in serving culturally diverse applicants, employees. * Ability to work in a rapidly changing healthcare environment. * Strong interpersonal skills necessary in dealing with the public, internal customers and personnel issues. * Excellent written and verbal communication skills to work with all levels of individuals internally and externally. * Excellent analytical and organizational skills, problem solving skills, critical thinking skills, dependability, flexibility and the ability to handle multiple projects in a fast-paced environment with multiple, changing and competing priorities under stressful situations and deadlines. * Strong organizational skills, with the ability to organize, and track a high volume of paperwork and projects and in a fast-paced environment. * Attention to detail for employee information, documentation, and communication of information to all customers. * Strong project management skills. * Ability to work independently and collaboratively with minimal supervision. Enthusiastic and self-motivated. * Excellent administrative, organizational, and time management skills. * Must be dependable, flexible and work as a team member. * Must be able to travel to and from and at or out of any of the Cook County Health &Hospitals System facilities, including the Cook County Bureau of Human Resources in a timely manner Benefits Package Medical, Dental, and Vision Coverage Basic Term Life Insurance Pension Plan Deferred Compensation Program Paid Holidays, Vacation, and Sick Time You may also qualify for the Public Service Loan Forgiveness Program (PSLF) For further information on our excellent benefits package, please click on the following link: http://www.cookcountyrisk.com/ VETERAN PREFERENCE PLEASE READ When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service To take advantage of this preference a Veteran must: * Meet the minimum qualifications for the position. * Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question, "Are you a Military Veteran?" * Attach a copy of their DD 214, DD 215 or NGB 22 (Notice of Separation at time of application filing. Please note: If you have multiple DD214s, 215s, or NGB 22S, Please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list and Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable OR A copy of a valid State ID Card or Driver's License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing. If items are not attached, you will not be eligible for Veteran Preference VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER'S LICENSE AT TIME OF INTERVIEW. Benefits Package Medical, Dental, and Vision Coverage Basic Term Life Insurance Pension Plan Deferred Compensation Program Paid Holidays, Vacation, and Sick Time You may also qualify for the Public Service Loan Forgiveness Program (PSLF) For further information on our excellent benefits package, please click on the following link: http://www.cookcountyrisk.com/ *MUST MEET ALL REQUIRED QUALIFICATIONS AT TIME OF APPLICATION FILING.* Degrees awarded outside of the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U. S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents bust be presented at time of interview. Please note all offers of Employment are contingent upon the following conditions: satisfactory professional & employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen. CCHHS is strictly prohibited from conditioning, basing or knowingly prejudicing or affecting any term or aspect of County employment or hiring upon or because of any political reason or factor. COOK COUNTY HEALTH & HOSPITALS SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER*