Advancement Associate, UA Operations

Advancement Associate, UA Operations

The University of Virginia is seeking a highly qualified Advancement Associate to join the Operations team within University Advancement. This role involves providing comprehensive administrative support to the Operations Leadership team and the Senior Associate Vice President for Advancement Operations. The ideal candidate will be action-oriented, customer-focused, and possess strong interpersonal skills, thriving in a dynamic and fluid work environment.

The University of Virginia has a strong and reputable advancement community, boasting effective, results-oriented, and resourceful professionals. Our community comprises a robust central advancement organization, 12 University schools, and more than 25 University-related programs. We offer a wide variety of career opportunities, as well as an outstanding environment for professional growth and development.

Key Responsibilities:

• Plan and staff meetings and team events, ensuring seamless execution.
• Manage and coordinate schedules for key personnel.
• Schedule and coordinate travel arrangements for team members.
• Process travel and expense reimbursements efficiently and accurately.
• Perform data entry, create reports, and ensure data accuracy.
• Provide support and coordination for various administrative tasks and assigned projects.

Key Focus Areas for Success:

• Organization and Efficiency:Excel in organizing events, meetings, and schedules with precision. Manage multiple tasks simultaneously while maintaining high accuracy.
• Multitasking and Prioritization:Prioritize tasks effectively and adapt to changing priorities in a fast-paced environment.
• Interpersonal Skills:Foster teamwork and support a cooperative work environment with excellent interpersonal skills.
• Pressure Performance:Perform well under pressure, ensuring deadlines and quality standards are met.
• Data Management:Handle, enter, and analyze data proficiently, creating detailed reports and ensuring data integrity from entry through output .
• Communication Skills:Communicate confidently, professionally, and effectively with stakeholders, executive leadership, and colleagues.

Required Qualifications:

• High School Diploma or equivalent.
• At least two years of experience providing administrative support in an office environment (intern or volunteer experience may qualify).

Preferred Qualifications:

• Bachelor's degree.
• At least three years of administrative experience supporting high-level leaders.
• Proficiency with Microsoft Office suite.
• Experience with CRM databases and marketing/event software (e.g., Advance, Marketing Cloud, Eventbrite).

Additional Skills:

• Strong organizational and multitasking skills.
• Ability to prioritize work and pivot quickly in response to shifting priorities.
• Excellent verbal and written communication skills.
• Collaborative nature with a strong orientation toward teamwork.

Work Environment:

• Onsite work required.
• Collaboration with team members using various technologies and tools.

Success in this role requires someone who is action-oriented, with strong customer focus, savvy interpersonal skills, and the ability to work in a fluid and quickly changing environment. If this sounds like you, come join our team as we approach the conclusion of our Honor the Future fundraising campaign.

This is a non-exempt level, benefited position, which will remain open until filled. This position is a restricted position and is dependent upon project need, availability of funding and performance.This position will not sponsor select applications for work visas. The University will perform background checks on all new hires prior to employment.

The anticipated Hiring Range: $45,000 - $50,000 and will be commensurate with education and experience.

UVA Advancement offers a flexible and hybrid workplace. All team members must have access to and maintain a secure home office environment with high-speed internet service and work collaboratively with others using a variety of technologies and tools. This hybrid position can be frequently worked remotely, although periodic in-person work in our office building, on UVA Grounds, or at event venues is required. The successful candidate will live within driving distance of Charlottesville, Virginia.

To Apply:

Complete an application online with the following documents:

• Resume
• Cover letter

Please apply through the University job board, Careers at UVA, and search for R0067155.

Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs' or through their 'Jobs Hub'. Applicants must complete an application online with the following documents:a resume and cover letter.

References will be completed via UVA's standardized process SkillSurvey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Daniel Strong, Senior HR Recruiter at das6zb@virginia.edu

For more information about UVA and the Charlottesville community please seehttp://www.virginia.edu/life/charlottesvilleandhttps://embarkcva.com/.

MINIMUM REQUIREMENTS

Education: High School Diploma required
Experience: At least 2 years of related experience
Licensure: None

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.